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CALPADS error brief · IVR

IVR0001

Invalid Submitter
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Reporting LEA must equal institution identifier of submitter User ID

Focus fields

Fields validated

7.06 Reporting LEA

Recommended correction path

Suggested resolution

What this error actually means

A technically correct staff record can fail because it was placed in the wrong LEA file or uploaded under the wrong CALPADS account context. This is common for staff serving multiple LEAs.

Valid versus invalid

ExampleSubmitted value or conditionInterpretation
Authorized7.06 matches the intended LEA and the user has its SDEM submission rights.Proceed with the correct account/context.
Wrong fileAnother LEA’s SDEM row was included.Move it to the correct LEA export.
Wrong account contextThe file is correct but the user lacks authority for 7.06.Use an authorized account or correct roles.

Fields validated

  • 7.06 Reporting LEA

Recommended correction path

  1. 1

    Open the rejected submission detail

    Locate the exact physical row, field number, submitted value, Reporting LEA, SEID, Academic Year, and effective dates.

  2. 2

    Read the raw exported value

    Do not rely only on the formatted HR or SIS screen. Inspect spaces, delimiters, zero padding, dates, and local code translations.

  3. 3

    Test this rule

    • Read 7.06 from the rejected row.
    • Confirm the LEA name behind the seven-digit code.
    • Verify the file and upload context.
    • Confirm the user’s current roles and organizational access.
  4. 4

    Confirm correction authority

    HR/personnel staff own authoritative employment and demographic facts; technical staff own mappings and export behavior; the CALPADS operator verifies the submitted representation. Protect confidential personnel data throughout the review.

  5. 5

    Correct the responsible source

    Upload under an authorized LEA context or correct an inaccurate Reporting LEA. Do not change 7.06 merely to match the submitter when another LEA truly owns the record.

  6. 6

    Resubmit and reconcile downstream records

    Confirm the row posts under the intended SEID and Reporting LEA. Review Staff Profile Report 4.4 and relevant Reports 4.1–4.5; then check whether the same mapping affected other staff, SASS assignments, or CRSE sections.

Official IVR0001 guidance · CALPADS Staff Demographics guidance · Fall 2 Reporting Roadmap · Report 4.4 Staff Profile List · Current CALPADS specifications and code sets