Skip to main content

CALPADS error brief · GERR

GERR0007

Code submitted outside the effective date range
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Code submitted outside the effective date range

Focus fields

Fields validated

10.01 Record Type Code 10.02 Transaction Type Code 10.03 Local Record ID 10.04 Reporting LEA 10.05 School of Course Delivery 10.06 Academic Year ID 10.07 SSID 10.08 Local Student ID 10.09 Student Legal First Name 10.10 Student Legal Last Name 10.11 Student Birth Date 10.12 Student Gender Code 10.13 CRS-Local Course ID 10.14 Course Section ID 10.15 Academic Term Code

Recommended correction path

Suggested resolution

What this error actually means

CALPADS recognizes the code, distinguishing this from GERR0002, but the local mapping uses it before its start or after retirement.

Valid versus invalid student-section records

PatternSCSE conditionInterpretation
Valid patternCode active in Academic YearThe SCSE value and prerequisite relationships agree.
Invalid patternRetired code in later yearCALPADS rejects the structure, identity, organization, or relationship.
Diagnostic cautionVerify code and year; update reusable crosswalk.Correct the first unsupported source fact.

Fields and prerequisites evaluated

  • The identified SCSE code field
  • 10.06 Academic Year ID

The Fall 2 dependency chain

Student identity and SENR ownership → local schedule → SDEM/SASS educator → CRSE section → SCSE membership → Reports 3.6 and 3.7

Registration and enrollment staff own SENR facts; counseling/scheduling staff own the student’s actual schedule; curriculum and master-schedule staff own course/section identifiers; SIS/CALPADS staff preserve those relationships in the extract.

Recommended correction path

  1. 1

    Preserve the rejected SCSE row

    Capture Reporting LEA, school, year, masked SSID, Local Course ID, Course Section ID, term, birth date, and the submission detail.

  2. 2

    Confirm identity and enrollment

    Match the student to the current SSID and verify qualifying SENR ownership at the applicable school and dates.

  3. 3

    Confirm the CRSE prerequisite

    Locate the accepted section with matching school, year, term, Local Course ID, and Course Section ID.

  4. 4

    Compare the actual local schedule

    Determine whether the student truly belongs in this section. Check drops, transfers, concurrent enrollment, rollover schedules, and duplicate joins.

  5. 5

    Correct the owning source

    Repair the supported enrollment, schedule, identifier, school/year configuration, crosswalk, or Version 18 export behavior. Avoid a one-off file edit.

  6. 6

    Resubmit and reconcile

    Confirm GERR0007 clears, review Report 3.6 Course Section Enrollment by Content Area and Report 3.7 Course Section Enrollment details, and audit other students generated by the same configuration.

Official GERR0007 guidance · CALPADS Course Data guidance · Report 3.6 · Report 3.7 · Current specifications and code sets