SSRV - Student Services

SSRV errors involve services provided to students, including special education and other reportable service records. These validations may examine service codes, providers, dates, frequency, duration, and associated plans. Confirm that each service was actually provided, falls within the appropriate reporting period, and aligns with related student and program information.

FRMT0001 Wrong field length

Field length must match CALPADS File Specifications (CFS)

FRMT0004 Invalid characters for numeric field

Data for a numeric field must be a number or a decimal point.

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0005 LEA does not have ownership of student to make the Special Education Services (SERV Record) update

The Reporting LEA does not own the SERV record.

GERR0007 Code submitted outside the Effective Date Range

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

IVR0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed.

Valid characters are based on the UTF-8 character set standards.

IVR0116 Duplicates within File based on Primary Key

If two or more records exist in the file based on the file type's primary key fields.

IVR0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code

IVR0612 Duplicate Plan Effective Start Date

Student has an existing record with the same Special Education Plan Effective Start Date

SERV0327 Missing Nonpublic Agency Identifier

If Special Education Service Provider Code equals 400 (NPA), then Nonpublic Agency Identifier must be populated

SERV0328 Invalid Special Education Service Provider Code

If Nonpublic Agency Identifier (NPA) is populated, then Special Education Service Provider Code must be 400 (NPA)

SERV0329 Invalid Service Duration

If Service Frequency Code is populated Then Service Duration must be populated

SERV0330 Invalid Service Duration for Service Session

Service Duration field must greater than or equal to 10 minutes per service session

SERV0442 Invalid SELPA Code

SELPA code must be a valid 4-digit SELPA code.

SERV0443 Invalid SELPA for Reporting LEA

SELPA must be a valid Entity Code and have an active reporting relationship with the Reporting LEA.

SERV0447 Invalid Nonpublic Agency Identifier

Nonpublic Agency Identifier (NPA) must be a valid NPA code in Special Education Division's Nonpublic Agency Database

SERV0577 Invalid Service Frequency

If Service Duration is populated Then Service Frequency Code must be populated

SERV0610 Invalid Academic Year based on Plan Effective Start Date

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

SERV0666 Plan Effective Start Date for SERV Record is greater than Current Date plus six months

Plan Effective Start Date for SERV Record is greater than Current Date plus six months