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CALPADS error brief · SELA

SELA0520

Invalid EL or IFEP ELAS Code Change without Valid Correction Reason Code
Severity Fatal
Error type Input Validation
Record type SELA

Official CALPADS rule

What CALPADS is rejecting

English Learner (EL) and Initial Fluent English Proficient (IFEP) English Language Acquisition Status (ELAS) Codes must be submitted with a valid Correction Reason Code

Focus fields

Fields validated

12.13 English Language Acquisition Status Code 12.14 English Language Acquisition Status Start Date SELA UI - Correction Reason Code

Recommended correction path

Suggested resolution

Fields validated

  • 12.13 ELAS Code
  • 12.14 ELAS Start Date
  • SELA UI Correction Reason Code

EL and IFEP should not be included as routine additions in a SELA batch file.

Current correction matrix

CorrectionCurrent reasonRequired meaning
EO → TBD1 — Evidence of Non-English Primary LanguageSupported evidence shows the student requires an initial determination
EL → EO or IFEP → EO4 — Ineligible Student TestedAdministrative error caused an ineligible student to be assessed
EL → IFEP or IFEP → EL5 — Evidence for EL or IFEPRequired review supports correction of the initial classification

Current-document warning: The SELA0520 troubleshooting page still mentions Code 2. Current SELA guidance identifies Code 2 as retired and directs users to Code 5 where applicable. Always use the current maintenance matrix.

Wait for the authoritative TOMS exchange before creating a correction. Once all four initial-assessment domains and scores are complete, TOMS normally sends EL or IFEP to CALPADS overnight; the data exchange may require additional processing time.

Recommended correction path

  1. 1

    Identify who should create the status

    Determine whether Initial ELPAC/Alternate ELPAC testing is complete and TOMS is expected to send the result.

  2. 2

    Check both systems

    Match student, SSID, test completion, result, current ELAS, and dates in TOMS and CALPADS. Do not create a competing batch record while exchange is pending.

  3. 3

    Establish a true correction

    Use the Home Language Survey, assessment evidence, parent/guardian consultation, classroom performance, and certificated-staff review required by the applicable process.

  4. 4

    Use online maintenance

    Select only the currently permitted Code 1, 4, or 5 for the supported transition. Correction opportunities are time-limited and generally must precede summative testing.

  5. 5

    Keep EL/IFEP out of routine batches

    Adjust the SIS export so locally stored TOMS results are not resubmitted as ordinary SELA additions.

  6. 6

    Verify one authoritative result

    Confirm CALPADS history, TOMS eligibility, local services, and the SIS all agree.

Official references