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CALPADS error brief · SWDS

SWDS0714F1

Special Education Status Effective Start Date is less than student birthdate
Severity Fatal
Error type CDD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Special Education Status Effective Start Date must be greater than or equal to Student Birth Date.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date

Recommended correction path

Suggested resolution

Status is not the same as enrollment, a meeting, a plan, or a service

Eligibility answers whether the student qualifies. Participation answers whether the student is receiving special education under the reported status. MEET records an event. PLAN records the operative education plan. SERV records services. Each relationship depends on its own effective date.

The history CALPADS is trying to reconstruct

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledStart with the enrollment context
2. SWDS statusSWDS 22.xxEligibility and participation over timeRule focus
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventReconcile the effective relationship
4. PLANPLAN 23.xxOperative IEP, IFSP, ISP, or other planReconcile the effective relationship
5. SERVSERV 25.xxServices delivered under the planReconcile the effective relationship
6. Fall 1 snapshotCertificationThe census-day relationship CALPADS evaluatesReconcile the effective relationship

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SWDS 22.11 — Special Education Status Effective Start Date
  • SWDS 22.12 — Special Education Status Code

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual SENR, SWDS, MEET, PLAN, or SERV transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A possible chronology in which identity and birth precede every special education status event.Census-day snapshot logic
What is inconsistent?The effective SINF birth date is later than the SWDS status effective date.Student-level certification detail
Who owns correction?Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.SIS, SEDS, and authoritative special education records
What must change?Correct the evidence-supported SINF birth date or SWDS status event. Replace the source value or mapping that is wrong; do not move a valid birth date simply to clear the discrepancy.Supported add, replace, delete, service request, or sequencing action
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Concrete checks

  • Compare all eight digits of 2.18 and 22.11.
  • Verify SSID and identity before changing demographics.
  • Distinguish 22.11 from 22.10 Initial Entry Start Date and from a meeting or plan date.
  • Check century/year defaults, transposed digits, and migrated placeholder dates.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, census context, and snapshot revision identified by SWDS0714F1.

  2. 2

    Build one effective-date history

    Place SENR enrollment dates, every SWDS status event, MEET dates, PLAN effective dates, and SERV dates on one timeline.

  3. 3

    Verify the authoritative evidence

    Use the SEDS, IEP/IFSP/ISP documents, evaluation records, SIS, and identity records. Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.

  4. 4

    Test this rule—not a neighboring rule

    Compare all eight digits of 2.18 and 22.11. Verify SSID and identity before changing demographics. Distinguish 22.11 from 22.10 Initial Entry Start Date and from a meeting or plan date. Check century/year defaults, transposed digits, and migrated placeholder dates.

  5. 5

    Make the supported correction

    Correct the evidence-supported SINF birth date or SWDS status event. Replace the source value or mapping that is wrong; do not move a valid birth date simply to clear the discrepancy. Repair the source system or extract mapping so the next submission does not recreate the discrepancy.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify SWDS0714F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Confirm the aggregate and student-level histories agree.

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