Skip to main content

CALPADS error brief · GERR

GERR0005-LEAP

Reporting LEA did not have participant enrolled during the AY.
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Reporting LEA does not have any primary or secondary enrollments for the SSID.

Focus fields

Fields validated

26.04 Reporting LEA 26.07 Local Student ID 1.04 Reporting LEA 1.08 SSID 1.22 Enrollment Start Date 1.23 Enrollment Status Code

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.04 Reporting LEA
  • 26.05 Academic Year ID
  • 26.06 SSID
  • 1.04 Reporting LEA
  • 1.08 SSID
  • 1.22 Enrollment Start Date
  • 1.23 Enrollment Status Code

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Confirm the SSID—not only Local Student ID—matches the intended student.
  • Place the SENR enrollment span against the LEAP academic year.
  • Verify Reporting LEA ownership; participation at a site does not authorize a different LEA to report the student.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Confirm the SSID—not only Local Student ID—matches the intended student. Place the SENR enrollment span against the LEAP academic year. Verify Reporting LEA ownership; participation at a site does not authorize a different LEA to report the student.

  5. 5

    Correct the owning source

    Correct or add SENR only when enrollment evidence supports it; otherwise correct the LEAP identity/LEA or remove the inapplicable LEAP record.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references