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CALPADS error brief ยท GERR

GERR0002

Value Not Found in Reference Set
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

The value provided for the field is not a valid value from the CALPADS Code Sets

Focus fields

Fields validated

26.01 Record Type Code 26.04 Reporting LEA 26.06 SSID 26.07 Local Student ID 26.08 LEA Education Program Code

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.01 Record Type Code
  • 26.04 Reporting LEA
  • 26.06 SSID
  • 26.07 Local Student ID
  • 26.08 LEA Education Program Code

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Confirm the rejected field and value rather than assuming code 194 is the problem.
  • Verify exact characters, leading zeroes, SSID, and Reporting LEA.
  • Map eligible expanded-learning participation to code 194 only when the program and student meet the reporting definition.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Confirm the rejected field and value rather than assuming code 194 is the problem. Verify exact characters, leading zeroes, SSID, and Reporting LEA. Map eligible expanded-learning participation to code 194 only when the program and student meet the reporting definition.

  5. 5

    Correct the owning source

    Correct the source value or governed crosswalk using the current code set; do not relabel an unrelated local activity merely to clear the error.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references