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CALPADS error brief ยท GERR

GERR0007

Code submitted outside the Effective Date Range
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

Focus fields

Fields validated

26.01 Record Type Code 26.04 Reporting LEA 26.06 SSID 26.07 Local Student ID 26.08 LEA Education Program Code

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.01 Record Type Code
  • 26.04 Reporting LEA
  • 26.06 SSID
  • 26.07 Local Student ID
  • 26.08 LEA Education Program Code

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Identify the exact rejected code and its effective dates.
  • Check whether an old crosswalk or copied prior-year file supplied a retired value.
  • Confirm the Academic Year ID before replacing a code that may be correct for a different year.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Identify the exact rejected code and its effective dates. Check whether an old crosswalk or copied prior-year file supplied a retired value. Confirm the Academic Year ID before replacing a code that may be correct for a different year.

  5. 5

    Correct the owning source

    Use the code effective for the reported academic year, or correct the academic year when that is the inaccurate value.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references