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CALPADS error brief ยท FRMT

FRMT0009

Invalid column count for file type
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Format for invalid column (fields) count based on file type

Focus fields

Fields validated

26.01 Record Type Code 26.02 Transaction Type Code 26.03 Local Record ID 26.04 Reporting LEA 26.05 Academic Year ID 26.06 SSID 26.07 Local Student ID 26.08 LEA Education Program Code 26.09 Expanded Learning Program Days

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.01 Record Type Code
  • 26.02 Transaction Type Code
  • 26.03 Local Record ID
  • 26.04 Reporting LEA
  • 26.05 Academic Year ID
  • 26.06 SSID
  • 26.07 Local Student ID
  • 26.08 LEA Education Program Code
  • 26.09 Expanded Learning Program Days

The complete nine-field LEAP row

PositionField
26.01Record Type Code
26.02Transaction Type Code
26.03Local Record ID
26.04Reporting LEA
26.05Academic Year ID
26.06SSID
26.07Local Student ID
26.08LEA Education Program Code
26.09Expanded Learning Program Days

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Compare the rejected row with the nine-field map below.
  • Check commas or delimiters inside local text, trailing delimiters, spreadsheet exports that omit blank cells, and accidental line breaks.
  • Do not shift later values left merely because Local Record ID is blank.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Compare the rejected row with the nine-field map below. Check commas or delimiters inside local text, trailing delimiters, spreadsheet exports that omit blank cells, and accidental line breaks. Do not shift later values left merely because Local Record ID is blank.

  5. 5

    Correct the owning source

    Repair the file generator so every row emits the same nine positions in CFS order, including placeholders for allowable blanks.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references