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CALPADS error brief · IVR

IVR0106

Invalid SEID
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

SEID must be a valid SEID in the CCTC file

Focus fields

Fields validated

7.08 SEID

Recommended correction path

Suggested resolution

What this error actually means

A SEID is a randomly generated statewide educator identifier used for mandated reporting. It is not an SSID, local employee number, credential document number, or Social Security number.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Correct sourceAuthorized CTC ECS SEID LookupUse the educator’s confirmed ten-digit SEID.
Wrong identifierLocal employee ID or credential document numberThese may help locate the person but are not submitted as 7.08.
Never submitSocial Security numberAn SSN is not a SEID and must not appear in CALPADS 7.08.
Possible mismatchA valid SEID belonging to another educatorValidity alone does not establish identity.

Fields and records evaluated

  • 7.08 SEID

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Capture the submission, row, field values, Reporting LEA, masked SEID, effective dates, and related SASS/CRSE identifiers before editing.

  2. 2

    Confirm the person and business key

    Use authorized evidence to match the educator, Reporting LEA, SEID, and effective period. Do not include SSNs in ordinary working notes.

  3. 3

    Test the exact rule

    • Ask authorized HR/credential staff to use the secured ECS organization portal and SEID Lookup.
    • Prefer educator name or credential document number when sufficient; minimize SSN use.
    • If an SSN is required inside the authorized lookup, do not copy it into email, tickets, screenshots, spreadsheets, or CALPADS.
    • Match legal name, credential record, employing LEA, and authorized evidence before selecting the result.
  4. 4

    Find the first divergence

    Determine whether the problem began in authorized personnel evidence, HR/SIS entry, a local crosswalk, an integration, file generation, or CALPADS history.

  5. 5

    Make the supported correction

    Replace the invalid value with the educator’s verified SEID from the secured CTC process, then reconcile that SEID across SDEM, SASS, and CRSE.

  6. 6

    Regenerate and reconcile

    Confirm the accepted SDEM history under the intended Reporting LEA and SEID. Review Report 4.4 and applicable Reports 4.1–4.5, then inspect other staff affected by the same mapping or workflow.

Official IVR0106 guidance · CALPADS Staff Demographics guidance · Report 4.4 Staff Profile List · Current specifications and code sets · CTC SEID FAQ