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CALPADS error brief · IVR

IVR0116

Duplicate Effective Start Date in the file
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Two or more records exist in the submission with the same Effective Start Date

Focus fields

Fields validated

7.08 SEID 7.04 Effective Start Date

Recommended correction path

Suggested resolution

CALPADS SDEM correction guide · Fatal input validation

IVR0116: Duplicate Effective Start Date in the file

Two or more records exist in the submission with the same Effective Start Date

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 7.08 SEID
  • 7.04 Effective Start Date

SDLA Flowchart: follow the staff data from source to certification

1 · Authoritative personnel evidenceHR, personnel, payroll, credentialing, and staff-provided records establish the supported facts.
2 · Local reconciliationResolve identity, SEID, employment dates, demographics, service history, and ownership across the systems that hold them.
3 · SIS or integration extractTranslate local values into the current 31-field SDEM layout, CALPADS code sets, and effective-date rules.
4 · CALPADS SDEM historyPost the supported staff demographic record and inspect the accepted effective-dated history under the correct SEID and LEA.
5 · Downstream review and Fall 2 certificationReconcile SASS and CRSE dependencies, Reports 4.1–4.5, Census Day inclusion, and certification totals.

Recommended correction path

  1. 1

    Compare the duplicate rows

    Place both records side by side and match SEID, Reporting LEA, and Effective Start Date.

  2. 2

    Determine whether two events exist

    Decide whether one row is accidental or a legitimate change that needs a different supported effective date.

  3. 3

    Trace the duplication source

    Inspect HR/SIS joins, incremental extracts, and repeated source records.

  4. 4

    Correct source and key

    Remove the accidental duplicate or correct the supported effective date in the authoritative system.

  5. 5

    Resubmit once and verify

    Confirm one coherent SDEM history and check the extract for additional duplicates.

2026–27 Fall 2 calendar

Before Census DayReconcile HR/personnel, SEIDs, SDEM histories, SASS assignments, course records, and local mappings.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM history under the intended SEID and Reporting LEA.
  • Compare CALPADS Report 4.4 with authorized HR/personnel evidence.
  • Reconcile related SASS and CRSE records and Fall 2 Reports 4.1–4.5.
  • Check other staff affected by the same source, mapping, or interface rule.

Official references and practical support