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CALPADS error brief · IVR

IVR0010

Missing Alias First Name
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

If Staff Alias Last Name is populated Then Staff Alias First Name must be populated

Focus fields

Fields validated

7.13 Staff Alias First Name 7.15 Staff Alias Last Name

Recommended correction path

Suggested resolution

What this error actually means

The two alias fields identify one alternate name. A surname alone does not provide a complete alias pair and may reflect an incomplete HR record, a mapping omission, or a value that does not belong in the alias fields.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Valid pairAlias First = Maria; Alias Last = RiveraBoth required parts are present.
Valid absenceBoth alias fields blankNo alias is being reported.
InvalidAlias First blank; Alias Last = RiveraLast name makes first name conditionally required.
Do not inferCopy the legal first name automaticallyConfirm the documented alias rather than manufacturing a pair.

Fields and records evaluated

  • 7.13 Staff Alias First Name
  • 7.15 Staff Alias Last Name

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Capture the submission, row, field values, Reporting LEA, masked SEID, effective dates, and related SASS/CRSE identifiers before editing.

  2. 2

    Confirm the person and business key

    Use authorized evidence to match the educator, Reporting LEA, SEID, and effective period. Do not include SSNs in ordinary working notes.

  3. 3

    Test the exact rule

    • Confirm whether the staff member has a documented alias for reporting.
    • Compare fields 7.13 and 7.15 in the raw row.
    • Check whether HR stores preferred, former, maiden, or alternate names in separate locations.
    • Remove an erroneous alias or complete it from authorized evidence.
  4. 4

    Find the first divergence

    Determine whether the problem began in authorized personnel evidence, HR/SIS entry, a local crosswalk, an integration, file generation, or CALPADS history.

  5. 5

    Make the supported correction

    Report the supported alias first-and-last pair or leave the alias fields blank when no reportable alias exists.

  6. 6

    Regenerate and reconcile

    Confirm the accepted SDEM history under the intended Reporting LEA and SEID. Review Report 4.4 and applicable Reports 4.1–4.5, then inspect other staff affected by the same mapping or workflow.

Official IVR0010 guidance · CALPADS Staff Demographics guidance · Report 4.4 Staff Profile List · Current specifications and code sets