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CALPADS error brief · FRMT

FRMT0009

Invalid column count for file type
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Format for invalid column (fields) count based on file type

Focus fields

Fields validated

7.01 Record Type Code 7.02 Transaction Type Code 7.03 Local Record ID 7.04 Effective Start Date 7.05 Effective End Date 7.06 Reporting LEA 7.07 Academic Year ID 7.08 SEID 7.09 Local Staff ID 7.10 Staff Legal First Name 7.11 Staff Legal Middle Name 7.12 Staff Legal Last Name 7.13 Staff Alias First Name 7.14 Staff Alias Middle Name 7.15 Staff Alias Last Name 7.16 Staff Birth Date 7.17 Staff Gender Code 7.18 Staff Hispanic Ethnicity Indicator 7.19 Staff Ethnicity Missing Indicator 7.20 Staff Race 1 Code 7.21 Staff Race 2 Code 7.22 Staff Race 3 Code 7.23 Staff Race 4 Code 7.24 Staff Race 5 Code 7.25 Staff Race Missing Indicator 7.26 Staff Highest Degree Code 7.27 Staff Employment Status Code 7.28 Staff Employment Start Date 7.29 Staff Employment End Date 7.30 Staff Service Years LEA 7.31 Staff Service Years Total

Recommended correction path

Suggested resolution

What this error actually means

This error is about the exported character, not whether a person’s name seems familiar. Preserve the staff member’s actual legal or documented alias name and remove only unsupported characters or encoding artifacts.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
SupportedJosé O’Neil-SantosPreserve supported accents and punctuation when the current UTF-8 rule accepts them.
Inspect carefullyCurly apostrophe, copied nonbreaking space, or invisible control characterThe name may look correct while its underlying character is not.
Wrong approachReplace José with Jose without checkingDo not erase legitimate identity information merely to simplify an export.

Fields and records evaluated

  • 7.10 Staff Legal First Name
  • 7.11 Staff Legal Middle Name
  • 7.12 Staff Legal Last Name
  • 7.13 Staff Alias First Name
  • 7.14 Staff Alias Middle Name
  • 7.15 Staff Alias Last Name

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Capture the submission, row, field values, Reporting LEA, masked SEID, effective dates, and related SASS/CRSE identifiers before editing.

  2. 2

    Confirm the person and business key

    Use authorized evidence to match the educator, Reporting LEA, SEID, and effective period. Do not include SSNs in ordinary working notes.

  3. 3

    Test the exact rule

    • Compare all six legal and alias name fields with authorized HR and credential records.
    • Inspect Unicode code points, smart punctuation, nonbreaking spaces, and copied formatting.
    • Test whether the source system or export changed a supported character.
    • Correct the source encoding or character—not the person’s identity.
  4. 4

    Find the first divergence

    Determine whether the problem began in authorized personnel evidence, HR/SIS entry, a local crosswalk, an integration, file generation, or CALPADS history.

  5. 5

    Make the supported correction

    Update the authoritative name or encoding transformation, regenerate the row, and audit other names produced by the same interface.

  6. 6

    Regenerate and reconcile

    Confirm the accepted SDEM history under the intended Reporting LEA and SEID. Review Report 4.4 and applicable Reports 4.1–4.5, then inspect other staff affected by the same mapping or workflow.

Official IVR0009 guidance · CALPADS Staff Demographics guidance · Report 4.4 Staff Profile List · Current specifications and code sets