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CALPADS error brief · GERR

GERR0007

Code submitted outside the effective date range
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Code submitted outside the effective date range

Focus fields

Fields validated

9.01 Record Type Code 9.02 Transaction Type Code 9.03 Local Record ID 9.04 Reporting LEA 9.05 School of Course Delivery 9.06 Academic Year ID 9.07 CRS-State Course Code 9.08 CRS-Local Course ID 9.09 CRS-Course Name 9.10 CRS-Course Description 9.11 CRS-CTE Course Indicator 9.12 CRS-CTE Postsecondary Articulated Course Indicator 9.13 CRS-UC CSU Approved Indicator 9.14 Course Section ID 9.15 Academic Term Code 9.16 SEID 9.17 Local Staff ID 9.18 Class ID 9.19 Course Section Instructional Level Code 9.20 Education Service Code 9.21 Language of Instruction Code 9.22 Instructional Strategy Code 9.23 Independent Study Indicator 9.24 Distance Learning Indicator 9.25 Multiple Teacher Code 9.26 Education Program Funding Source Code 9.27 CTE Course Section Provider Code 9.28 Course Content Area Subcategory Code 9.29 CRS-Departmentalized Course Standards Grade Level Range Code 9.30 CRS-Content Standards Alignment Code 9.31 Charter Non-Core, Non-College Prep Course Indicator 9.32 AP/IB Course Code Cross Reference 9.33 Online Course Instruction Type Code 9.34 Middle School Core Setting Indicator 9.35 Local Assignment Option 9.36 High Quality CTE Course Indicator

Recommended correction path

Suggested resolution

Why this matters

This differs from an unknown code: CALPADS recognizes it, but the course export uses it before its valid-from date or after retirement. Course catalogs and SIS crosswalks often retain older mappings.

Valid, invalid, and unsafe responses

SituationCRSE value or conditionInterpretation
ValidCode effective during the Academic YearCourse, code, and period align.
InvalidRetired course/attribute code in a later yearReview supported successor and curriculum.
InvalidFuture code used too earlyDo not apply before effective date.
Possible year errorCorrect code + wrong Academic YearCorrect the year rather than remapping the course.

Fields and records evaluated

  • The identified CRSE code field
  • 9.06 Academic Year ID

Follow the reporting chain from the top

Instructional reality and course catalog → SIS master schedule → SDEM identity → SASS assignment → CRSE section → SCSE membership → Reports 3.7 and 4.3

Preserve the rejected row and a correctly accepted comparison. Determine whether the defect originated in catalog data, scheduling, organization mapping, staff identity, file structure, or upload context.

Recommended correction path

  1. 1

    Freeze the evidence

    Capture submission ID, physical row, School, Academic Year, Term, Local Course ID, Course Section ID, Class ID, masked SEID, and the named fields.

  2. 2

    Match the authoritative section

    Compare the master schedule, course catalog, teacher assignment, delivery school, and accepted SDEM/SASS prerequisites.

  3. 3

    Test the exact rule

    • Identify the code and Academic Year used by the rule.
    • Review the current code’s effective dates.
    • Determine whether the code, year, or both are wrong.
    • Audit other courses using the same local crosswalk.
  4. 4

    Find the first divergence

    Inspect SIS configuration, course crosswalks, joins, delimiters, Version 18 export behavior, and CALPADS organizational context.

  5. 5

    Make the supported correction

    Correct the unsupported code or Academic Year while preserving the actual course history.

  6. 6

    Resubmit and reconcile

    Confirm GERR0007 clears, review Report 3.7 Course Section Enrollment and Report 4.3 Staff Teaching Assignments, and audit other sections produced by the same rule.

Official GERR0007 guidance · CALPADS Course Data guidance · Report 3.7 · Report 4.3 · Current specifications and code sets