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CALPADS error brief · GERR

GERR0002

Value Not Found in Reference Set
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

The value provided for the field is not a valid value from the CALPADS Code Sets

Focus fields

Fields validated

9.01 Record Type Code 9.02 Transaction Type Code 9.03 Local Record ID 9.04 Reporting LEA 9.05 School of Course Delivery 9.06 Academic Year ID 9.07 CRS-State Course Code 9.08 CRS-Local Course ID 9.09 CRS-Course Name 9.10 CRS-Course Description 9.11 CRS-CTE Course Indicator 9.12 CRS-CTE Postsecondary Articulated Course Indicator 9.13 CRS-UC CSU Approved Indicator 9.14 Course Section ID 9.15 Academic Term Code 9.16 SEID 9.17 Local Staff ID 9.18 Class ID 9.19 Course Section Instructional Level Code 9.20 Education Service Code 9.21 Language of Instruction Code 9.22 Instructional Strategy Code 9.23 Independent Study Indicator 9.24 Distance Learning Indicator 9.25 Multiple Teacher Code 9.26 Education Program Funding Source Code 9.27 CTE Course Section Provider Code 9.28 Course Content Area Subcategory Code 9.29 CRS-Departmentalized Course Standards Grade Level Range Code 9.30 CRS-Content Standards Alignment Code 9.31 Charter Non-Core, Non-College Prep Course Indicator 9.32 AP/IB Course Code Cross Reference 9.33 Online Course Instruction Type Code 9.34 Middle School Core Setting Indicator 9.35 Local Assignment Option 9.36 High Quality CTE Course Indicator

Recommended correction path

Suggested resolution

Why this matters

A local description, course-catalog abbreviation, obsolete code, code from another field, or padded value may be meaningful locally but not valid in the CALPADS field.

Valid, invalid, and unsafe responses

SituationCRSE value or conditionInterpretation
ValidExact current code for this CRSE fieldVerify the course or section evidence.
InvalidLocal catalog labelDescriptions are not submission codes.
InvalidCode valid in another CRSE fieldReference sets are field-specific.
InvalidWhitespace or retired local translationInspect crosswalk and effective dates.

Fields and records evaluated

  • The CRSE code field identified in submission detail

Follow the reporting chain from the top

Instructional reality and course catalog → SIS master schedule → SDEM identity → SASS assignment → CRSE section → SCSE membership → Reports 3.7 and 4.3

Preserve the rejected row and a correctly accepted comparison. Determine whether the defect originated in catalog data, scheduling, organization mapping, staff identity, file structure, or upload context.

Recommended correction path

  1. 1

    Freeze the evidence

    Capture submission ID, physical row, School, Academic Year, Term, Local Course ID, Course Section ID, Class ID, masked SEID, and the named fields.

  2. 2

    Match the authoritative section

    Compare the master schedule, course catalog, teacher assignment, delivery school, and accepted SDEM/SASS prerequisites.

  3. 3

    Test the exact rule

    • Identify the field and literal submitted value.
    • Compare with the current code set.
    • Inspect local-to-CALPADS course crosswalks.
    • Verify that the code describes the actual course/section.
  4. 4

    Find the first divergence

    Inspect SIS configuration, course crosswalks, joins, delimiters, Version 18 export behavior, and CALPADS organizational context.

  5. 5

    Make the supported correction

    Correct the authoritative local value or crosswalk to the exact supported CALPADS code.

  6. 6

    Resubmit and reconcile

    Confirm GERR0002 clears, review Report 3.7 Course Section Enrollment and Report 4.3 Staff Teaching Assignments, and audit other sections produced by the same rule.

Official GERR0002 guidance · CALPADS Course Data guidance · Report 3.7 · Report 4.3 · Current specifications and code sets