CALPADS error brief · SDEM
SDEM0684F2
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
CRSE Data SASS DataRecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
A teacher (see Glossary in CALPADS User Manual) was reported who was employed on Census day and has no Non-classroom based job assignments or assigned Course Section records
Records or fields compared
- CRSE Data
- SASS Data
The individual record may already have passed transactional validation. A Census Day teacher has neither a qualifying non-classroom assignment nor a CRSE section. Certification evaluates the assembled snapshot and its cross-record relationships.
What the certification snapshot is testing
| Question | Meaning | Operational response |
|---|---|---|
| What passed? | The source record was structurally acceptable. | Do not assume acceptance proves that all companion records exist. |
| What was expected? | A Census Day teacher has neither a qualifying non-classroom assignment nor a CRSE section. | Compare the complete Fall 2 snapshot, not only the last uploaded file. |
| Who owns the evidence? | HR status, leave records, SASS and master schedule | Reconcile CALPADS with the authoritative source before editing. |
| What action is appropriate? | Add/correct the supported assignment or CRSE section, or close/correct employment history | Add, correct, close, or remove only records supported by evidence. |
High-value checks
Recommended correction path
- 1
Preserve the certification evidence
Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.
- 2
Verify the expected population
Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.
- 3
Trace the complete relationship
Compare the shared identifiers, effective dates, Census Day status, and related file families.
- 4
Return to the authoritative source
Use hr status, leave records, sass and master schedule; protect staff and student information while reconciling.
- 5
Apply the supported correction
Add/correct the supported assignment or CRSE section, or close/correct employment history. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.
- 6
Repost, regenerate, and compare
Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.
Retained official CALPADS guidance
Understanding the Error: A teacher* reported as employed on Census day has no Non-classroom based job assignments or assigned Course Section records based of School Course Delivery. Reference: Report 4.4 - Staff Profile - List Suggested Resolution: 1) Verify that staff member has Non-classroom job assignments. 2) If staff member has multiple assignments within the LEA, verify that each School of Assignment (DE 8.05) has a CRSE record. *see CALPADS Glossary: Teacher (https://documentation.calpads.org/Glossary/GlossaryMain/#glossary) 3) If the staff is on leave (with only Non-Classroom Based Assignment = 6018) and is listed as the Teacher on Record (TOR), and their assignments have NOT been reassigned to other permanent teachers (excluding substitutes), ensure that there is a CRSE record exists for the course they would be normally teach, corresponding to their School of Assignment. 4) Refer to the CALPADS User Manual for guidance on reporting teaching assignments when the TOR is on leave or when there is no TOR assigned.
Official references and final review
- Official CALPADS SDEM0684F2 troubleshooting page
- Review the applicable Fall 2 certification detail and summary reports after the revised snapshot is generated.
- CALPADS Fall 2 reports