CALPADS error brief · SDEM
SDEM0115F2
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
7.16 Staff Birth Date 7.30 Staff Service Years LEARecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
Staff Service Years LEA be less than or equal to Staff Age minus 17
Records or fields compared
- 7.16 Staff Birth Date
- 7.30 Staff Service Years LEA
The individual record may already have passed transactional validation. Reported LEA service years exceed the person's possible service since age 17. Certification evaluates the assembled snapshot and its cross-record relationships.
What the certification snapshot is testing
| Question | Meaning | Operational response |
|---|---|---|
| What passed? | The source record was structurally acceptable. | Do not assume acceptance proves that all companion records exist. |
| What was expected? | Reported LEA service years exceed the person's possible service since age 17. | Compare the complete Fall 2 snapshot, not only the last uploaded file. |
| Who owns the evidence? | HR service-credit and identity records | Reconcile CALPADS with the authoritative source before editing. |
| What action is appropriate? | Correct Staff Service Years LEA or the underlying birth-date history | Add, correct, close, or remove only records supported by evidence. |
High-value checks
Recommended correction path
- 1
Preserve the certification evidence
Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.
- 2
Verify the expected population
Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.
- 3
Trace the complete relationship
Compare the shared identifiers, effective dates, Census Day status, and related file families.
- 4
Return to the authoritative source
Use hr service-credit and identity records; protect staff and student information while reconciling.
- 5
Apply the supported correction
Correct Staff Service Years LEA or the underlying birth-date history. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.
- 6
Repost, regenerate, and compare
Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.
Retained official CALPADS guidance
Verify Staff Service Years LEA and Staff Birth Date in the submission against validation described in the Error Description column and correct appropriately.
Official references and final review
- Official CALPADS SDEM0115F2 troubleshooting page
- Review the applicable Fall 2 certification detail and summary reports after the revised snapshot is generated.
- CALPADS Fall 2 reports