CALPADS error brief · SDEM
SDEM0111F2
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
7.16 Staff Birth Date 7.28 Staff Employment Start DateRecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
Staff Employment Start Date must be greater than Staff Birth Date plus 18 years
Records or fields compared
- 7.16 Staff Birth Date
- 7.28 Staff Employment Start Date
The individual record may already have passed transactional validation. The reported employment start predates the staff member's eighteenth birthday. Certification evaluates the assembled snapshot and its cross-record relationships.
What the certification snapshot is testing
| Question | Meaning | Operational response |
|---|---|---|
| What passed? | The source record was structurally acceptable. | Do not assume acceptance proves that all companion records exist. |
| What was expected? | The reported employment start predates the staff member's eighteenth birthday. | Compare the complete Fall 2 snapshot, not only the last uploaded file. |
| Who owns the evidence? | Confidential HR identity and employment records | Reconcile CALPADS with the authoritative source before editing. |
| What action is appropriate? | Correct the birth date or employment start date supported by HR evidence | Add, correct, close, or remove only records supported by evidence. |
High-value checks
Recommended correction path
- 1
Preserve the certification evidence
Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.
- 2
Verify the expected population
Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.
- 3
Trace the complete relationship
Compare the shared identifiers, effective dates, Census Day status, and related file families.
- 4
Return to the authoritative source
Use confidential hr identity and employment records; protect staff and student information while reconciling.
- 5
Apply the supported correction
Correct the birth date or employment start date supported by HR evidence. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.
- 6
Repost, regenerate, and compare
Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.
Retained official CALPADS guidance
Verify Staff Employment Date and Staff Birth Date in the submission against validation described in the Error Description column and correct appropriately.
Official references and final review
- Official CALPADS SDEM0111F2 troubleshooting page
- Review the applicable Fall 2 certification detail and summary reports after the revised snapshot is generated.
- CALPADS Fall 2 reports