CALPADS error brief · SASS
SASS0695F2
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
7.04 - Effective Start Date 7.06 - Reporting LEA 7.07 - Academic Year ID 7.08 - SEID 8.04 - Reporting LEA 8.06 - Academic Year ID 8.07 - SEIDRecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
SASS record must have a corresponding SDEM record with a Effective and Employment Dates in the Reporting Period.
Records or fields compared
- 7.04 - Effective Start Date
- 7.06 - Reporting LEA
- 7.07 - Academic Year ID
- 7.08 - SEID
- 8.04 - Reporting LEA
- 8.06 - Academic Year ID
- 8.07 - SEID
The individual record may already have passed transactional validation. The SASS assignment lacks a current-period SDEM history segment. Certification evaluates the assembled snapshot and its cross-record relationships.
What the certification snapshot is testing
| Question | Meaning | Operational response |
|---|---|---|
| What passed? | The source record was structurally acceptable. | Do not assume acceptance proves that all companion records exist. |
| What was expected? | The SASS assignment lacks a current-period SDEM history segment. | Compare the complete Fall 2 snapshot, not only the last uploaded file. |
| Who owns the evidence? | HR/SDEM annual employment history | Reconcile CALPADS with the authoritative source before editing. |
| What action is appropriate? | Add or update the applicable SDEM segment so its dates support the assignment | Add, correct, close, or remove only records supported by evidence. |
High-value checks
Recommended correction path
- 1
Preserve the certification evidence
Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.
- 2
Verify the expected population
Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.
- 3
Trace the complete relationship
Compare the shared identifiers, effective dates, Census Day status, and related file families.
- 4
Return to the authoritative source
Use hr/sdem annual employment history; protect staff and student information while reconciling.
- 5
Apply the supported correction
Add or update the applicable SDEM segment so its dates support the assignment. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.
- 6
Repost, regenerate, and compare
Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.
Retained official CALPADS guidance
Understanding the Error: If SEID (8.07) in the SASS record for the current Academic Year is not 9999999999 AND For the same SEID, Reporting LEA, and AY, no SDEM record exists where the Effective Start Date is in between 7/1 - Report Through Date (inclusive) Note: The validation was created to encourage the update of SDEM records every year, and in particular, the Staff Service Years fields.
Official references and final review
- Official CALPADS SASS0695F2 troubleshooting page
- Review the applicable Fall 2 certification detail and summary reports after the revised snapshot is generated.
- CALPADS Fall 2 reports