CALPADS error brief · PSTS
PSTS0694F2
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
11.06 - Academic Year ID 17.07 - Academic Year ID 17.11 - Education Program Participation Type CodeRecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
If PSTS Education Program Participation Type Code = 20 (CTE), then the student must have a SCTE record for any prior Academic Year.
Records or fields compared
- 11.06 - Academic Year ID
- 17.07 - Academic Year ID
- 17.11 - Education Program Participation Type Code
Transactional acceptance is not the same as certification coherence. The snapshot is testing whether related records, effective dates and populations form one defensible Fall 2 account.
Correction ownership
| Question | Answer | Safeguard |
|---|---|---|
| What did the snapshot expect? | A CTE PSTS record lacks a qualifying prior-year SCTE record. | Review the complete population |
| Where is the authoritative evidence? | Prior-year SCTE, transcript, pathway roster and CTE completion evidence | Protect confidential records |
| What correction is supported? | Reconstruct and correct only supported SCTE history, or remove a PSTS record for a nonqualifying student | Never add data merely to clear the error |
Reconstruct evidence with intellectual tenacity
Search prior-year SIS snapshots, transcripts, SENR/SCTE history, CTE pathway rosters, completion records, counselor files and knowledgeable current or former staff. Staff turnover does not eliminate the need to investigate—but missing evidence does not authorize invented history.
Two legitimate outcomes: restore a prior record when authoritative evidence proves it should exist, or remove/correct PSTS when the student did not qualify for the reported population.
Recommended correction path
- 1
Preserve the current snapshot
Capture revision, school, year, identifiers, counts and relevant detail rows.
- 2
Classify the discrepancy
Separate a true zero or legitimate exception from a missing, stale, duplicated, mis-keyed or out-of-period record.
- 3
Trace all companion records
Compare shared identifiers, effective dates, Census Day status and the complete history—not only the last upload.
- 4
Verify authoritative evidence
Use prior-year scte, transcript, pathway roster and cte completion evidence. Record what was checked and who confirmed it.
- 5
Apply only the supported correction
Reconstruct and correct only supported SCTE history, or remove a PSTS record for a nonqualifying student. Repair repeatable source mappings where applicable.
- 6
Regenerate and reconcile
Wait for processing, rebuild the Fall 2 snapshot, confirm the error clears, and compare downstream counts and detail reports.
Retained official CALPADS guidance
Understanding the Error: If PSTS Education Program Participation Type Code = 20 (CTE), then the student must have a SCTE record where the CTE Pathway Completion Academic Year ID < submitted PSTS Academic Year. Suggested Resolution: Confirm the student is a CTE Completer and should receive the PSTS CTE Survey. If so, update the Academic Year in the PSTS record so that it is after the student graduates and the SCTE CTE Pathway Completion Academic Year ID, or update the SCTE CTE Pathway Completion Academic Year ID so that it is less than the submitted PSTS Academic Year. The CDD will only trigger where the PSTS Academic Year is equal to the current Academic Year.