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CALPADS error brief · CERT

CERT051

Pupil Services Staff Assignment Missing
Severity Warning
Error type CVR
Record type CERT

Official CALPADS rule

What CALPADS is rejecting

There are no pupil services staff at the School.

Focus fields

Fields validated

SASS Data

Recommended correction path

Suggested resolution

Fall 2 certification rule

Severity: Fatal   Type: Certification Data Discrepancy

There are no pupil services staff at the School.

Records or fields compared

  • SASS Data

The individual record may already have passed transactional validation. The snapshot found no pupil-services assignment for the school. Certification evaluates the assembled snapshot and its cross-record relationships.

What the certification snapshot is testing

QuestionMeaningOperational response
What passed?The source record was structurally acceptable.Do not assume acceptance proves that all companion records exist.
What was expected?The snapshot found no pupil-services assignment for the school.Compare the complete Fall 2 snapshot, not only the last uploaded file.
Who owns the evidence?HR and pupil-services staffing recordsReconcile CALPADS with the authoritative source before editing.
What action is appropriate?Verify a true zero or add the supported SASS pupil-services assignmentAdd, correct, close, or remove only records supported by evidence.

High-value checks

1 — PopulationInclude counselors, psychologists and other qualifying staff
2 — RelationshipCheck whether staff were assigned to another school or district level
3 — VerificationUse Reports 4.4 and 4.5 after correction

Recommended correction path

  1. 1

    Preserve the certification evidence

    Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.

  2. 2

    Verify the expected population

    Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.

  3. 3

    Trace the complete relationship

    Compare the shared identifiers, effective dates, Census Day status, and related file families.

  4. 4

    Return to the authoritative source

    Use hr and pupil-services staffing records; protect staff and student information while reconciling.

  5. 5

    Apply the supported correction

    Verify a true zero or add the supported SASS pupil-services assignment. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.

  6. 6

    Repost, regenerate, and compare

    Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.

Retained official CALPADS guidance

Verify that there are no pupil services staff to report for the School. If this is correct, no further action is necessary. If this is not correct, submit one or more Staff Assignment records for the SEIDs who have a Job Classification of pupil services. See Glossary in CALPADS User Manual (https://documentation.calpads.org/Glossary/GlossaryMain/#glossary) for information on the following Staff Data: Pupil Service See Report 4.4 - Staff Profile - List See Report 4.5 - Staff Non Classroom Based or Support Assignment - Detail

Official references and final review