CALPADS error brief · CERT
CERT050
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
SASS DataRecommended correction path
Suggested resolution
Fall 2 certification rule
Severity: Fatal Type: Certification Data Discrepancy
There are no administrators at the School.
Records or fields compared
- SASS Data
The individual record may already have passed transactional validation. The snapshot found no administrator assignment for the school. Certification evaluates the assembled snapshot and its cross-record relationships.
What the certification snapshot is testing
| Question | Meaning | Operational response |
|---|---|---|
| What passed? | The source record was structurally acceptable. | Do not assume acceptance proves that all companion records exist. |
| What was expected? | The snapshot found no administrator assignment for the school. | Compare the complete Fall 2 snapshot, not only the last uploaded file. |
| Who owns the evidence? | HR position and school assignment records | Reconcile CALPADS with the authoritative source before editing. |
| What action is appropriate? | Verify a true zero or add the missing SASS administrator assignment | Add, correct, close, or remove only records supported by evidence. |
High-value checks
Recommended correction path
- 1
Preserve the certification evidence
Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.
- 2
Verify the expected population
Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.
- 3
Trace the complete relationship
Compare the shared identifiers, effective dates, Census Day status, and related file families.
- 4
Return to the authoritative source
Use hr position and school assignment records; protect staff and student information while reconciling.
- 5
Apply the supported correction
Verify a true zero or add the missing SASS administrator assignment. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.
- 6
Repost, regenerate, and compare
Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.
Retained official CALPADS guidance
Verify that there are no administrator staff to report for the School. If this is correct, no further action is necessary. If this is not correct, submit one or more Staff Assignment records for the SEIDs who have a Job Classification of administrator. See Glossary in CALPADS User Manual (https://documentation.calpads.org/Glossary/GlossaryMain/#glossary) for information on the following Staff Data: Administrator See Report 4.4 - Staff Profile - List See Report 4.5 - Staff Non Classroom Based or Support Assignment - Detail