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CALPADS error brief · SERV

SERV0577

Invalid Service Frequency
Severity
FATAL error — Must be corrected to post the record or certify the data.
Error type SERV — Student Services
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

If Service Duration is populated Then Service Frequency Code must be populated

Focus fields

Fields validated

25.14 - Service Frequency Code 25.15 - Service Duration

Recommended correction path

Suggested resolution

Fields validated

  • 25.14 — Service Frequency Code
  • 25.15 — Service Duration

Duration without frequency is incomplete

A duration such as 0030 means “30 minutes per session,” but it does not say whether the service schedule is expressed using the applicable day, week, month, or year frequency from the current CALPADS code set. Both values must reflect the same service statement in the operative plan.

Evidence in the operative planCorrect treatmentAvoid
Frequency and minutes are documentedPopulate 25.14 with the current supported code and retain the accurate 25.15 duration.Guessing the frequency from past records.
Duration was populated by mistakeClear 25.15 if the record should not report that value and applicable requirements permit it.Adding an arbitrary frequency solely to clear the error.
Source schedule is ambiguousReturn the record to special education program staff for clarification.Reverse-engineering the plan from billing or attendance totals.

Correct the pair, not merely the blank. Frequency and duration together must accurately express the planned service schedule.

Recommended correction path

  1. 1

    Identify the controlling plan

    Match the SERV row to the correct student, service, provider, and Plan Effective Start Date.

  2. 2

    Read the complete service statement

    Establish both the session minutes and the documented frequency.

  3. 3

    Select the current frequency code

    Use the CALPADS v18 code set and preserve any leading zero required by the two-character field.

  4. 4

    Correct the source mapping

    Ensure the special education system exports frequency whenever it exports Service Duration.

  5. 5

    Resubmit and confirm

    Verify SERV0577 clears without producing GERR0002, SERV0329, SERV0330, or FRMT0004.

Official SERV0577 page · Current SERV details