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CALPADS error brief · SERV

SERV0447

Invalid Nonpublic Agency Identifier
Severity
FATAL error — Must be corrected to post the record or certify the data.
Error type SERV — Student Services
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

Nonpublic Agency Identifier (NPA) must be a valid NPA code in Special Education Division's Nonpublic Agency Database

Focus fields

Fields validated

25.05 - Nonpublic Agency Identifier (NPA)

Recommended correction path

Suggested resolution

Fields validated

  • 25.05 — Nonpublic Agency Identifier (NPA)

Recognize the identifier

CFS v18 specifies a nine-character structure: 1A-CountyCode-3 digits. Example: 1A-19-123. The structure alone is not enough—the complete identifier must correspond to the correct agency in the Special Education Division’s current NPA data.

Submitted informationQuestion to answerLikely action
Correct-looking nine-character valueIs it assigned to the actual provider and valid for the relevant period?Confirm against the current CDE certification data.
NPS school CDS codeWas a school identifier substituted for an agency identifier?Locate the actual service-providing NPA or correct the provider type.
Agency name or contract/vendor numberDid the export map a local identifier into 25.05?Correct the crosswalk to the CDE NPA identifier.
Former or non-certified agencyWas the agency valid for the plan/service context?Reconcile provider documentation and current reporting requirements before changing the record.

Recommended correction path

  1. 1

    Confirm that the provider is an NPA

    Review provider code 25.12, the operative plan, and service arrangement; an NPA record should use provider code 400.

  2. 2

    Inspect the literal identifier

    Check all nine characters, hyphens, county digits, leading characters, and accidental spaces.

  3. 3

    Validate the agency

    Match the identifier and agency name against the authoritative CDE NPA resource and the relevant service documentation.

  4. 4

    Correct the supported field

    Fix an incorrect NPA identifier, or clear it and use the correct provider code if the service was not provided by an NPA.

  5. 5

    Repair the crosswalk and verify

    Update the source-system provider mapping, then confirm SERV0447, SERV0327, and SERV0328 are all resolved.

Official SERV0447 page · Current SERV details