Skip to main content

CALPADS error brief · SERV

SERV0610

Invalid Academic Year based on Plan Effective Start Date
Severity
FATAL error — Must be corrected to post the record or certify the data.
Error type SERV — Student Services
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

Focus fields

Fields validated

25.06 - Academic Year ID 25.17 - Plan Effective Start Date

Recommended correction path

Suggested resolution

The July 1 through June 30 rule

Academic Year ID: 25.06, formatted CCYY-CCYY
Plan Effective Start Date: 25.17, formatted CCYYMMDD

Plan Effective Start DateCorrect Academic Year IDBoundary explanation
202607012026-2027July 1 opens the 2026–27 academic year.
202610152026-2027The fall date lies inside that academic year.
202706302026-2027June 30 is the final day of that academic year.
202707012027-2028July 1 begins the next academic year.

Why a correct-looking year can still be wrong

  • The export defaults every row to the current academic year.
  • A historical plan is exported with this year’s value.
  • A future plan is assigned to the year in which it was entered rather than the year in which it becomes effective.
  • The PLAN date was corrected, but associated SERV rows retained the old Academic Year ID.
  • A July 1 or June 30 boundary was assigned to the wrong side of the school year.
  • The Plan Effective Start Date itself contains a wrong year, month, or day.

Let the authoritative PLAN date determine the academic year. Do not alter a supported plan date merely to match the export’s default year.

One date, three linked checks

Authoritative PLANEstablish the actual effective date
Academic Year IDAssign the July 1–June 30 container
SERV associationUse the same plan date on each related service
ODS historyConfirm plan and services align

Recommended correction path

  1. 1

    Capture both submitted values

    Preserve 25.06 and 25.17 exactly as exported.

  2. 2

    Verify the plan event

    Use the operative IEP, IFSP, or ISP and corresponding PLAN history to establish the actual effective date.

  3. 3

    Apply the boundary

    Place the verified date in the academic year running from July 1 through the following June 30.

  4. 4

    Correct the field proven wrong

    Usually that is Academic Year ID, but correct the plan date when documentary evidence shows the date itself is inaccurate.

  5. 5

    Audit associated services

    Check every SERV row linked to the same PLAN event and every boundary-date record generated by the same mapping.

  6. 6

    Resubmit and verify

    Confirm SERV0610 clears without creating a missing-PLAN, duplicate-date, or future-date error.

Official SERV0610 page · Current SERV details