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CALPADS error brief · SERV

SERV0442

Invalid SELPA Code
Severity
FATAL error — Must be corrected to post the record or certify the data.
Error type SERV — Student Services
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

SELPA code must be a valid 4-digit SELPA code.

Focus fields

Fields validated

25.08 - Reporting SELPA

Recommended correction path

Suggested resolution

SERV • Fatal input validation

SERV0442: Invalid Reporting SELPA Code

Field 25.08 does not contain a valid four-digit SELPA code recognized by CALPADS. Confirm which SELPA is responsible for reporting the student’s service record, then correct the authoritative source or organization crosswalk.

Official validation

Reporting SELPA must contain a valid four-digit SELPA code.

  • Field validated: 25.08 — Reporting SELPA
  • Submission: SERV
  • Severity: Fatal
  • Type: Input Validation

Verify format and responsibility

Valid Reporting SELPA value

Length
Exactly four digits
Meaning
The SELPA responsible for reporting this SERV record
Source
Current official code and the student’s applicable special education record
Zeros
Any leading zero is preserved

Common wrong values

  • A County–District or School code
  • A local SELPA abbreviation or organization ID
  • A shortened value missing a leading zero
  • A historical or inactive code
  • The student’s previous SELPA copied forward

Trace the code to its owner

  • Student and plan: match the SSID, plan, service record, service dates, and reporting period.
  • Reporting responsibility: confirm the SELPA responsible for the record during those dates, including any transfer or plan transition.
  • Official code: verify the current four-digit code rather than relying on a name, abbreviation, or remembered value.
  • Source system: determine whether the SIS or special education system stores the CALPADS code, a local organization key, or a default.
  • Extract: check crosswalks, leading zeros, effective-date logic, plan selection, and whether the correct field feeds SERV 25.08.

Recommended resolution

  1. Preserve the rejected transaction

    Capture the submission ID, SSID, operational key, service dates, raw SERV row, and exact value transmitted in field 25.08.

  2. Confirm the intended plan and service

    Match the row to the correct student, special education plan, service, provider, and reporting period.

  3. Establish the Reporting SELPA

    Use the authoritative special education record and current responsibility rules to identify the SELPA that should report this service.

  4. Verify the official four-digit code

    Confirm that the code is current for the applicable dates and preserve any leading zero.

  5. Correct the authoritative source

    Update the Reporting SELPA field in the owning SIS or special education system rather than hand-editing only the upload file.

  6. Repair shared mappings when necessary

    If the source is correct, fix the organization crosswalk, default, effective-date logic, leading-zero conversion, or plan-selection rule that produced the invalid code.

  7. Regenerate and inspect

    Confirm field 25.08 contains exactly the supported four-digit SELPA code and remains attached to the correct student, plan, and service.

  8. Submit and verify

    Confirm SERV0442 clears and CALPADS displays the intended Reporting SELPA.

  9. Review the affected population

    Check other SERV rows sharing the same SELPA, plan source, transfer workflow, crosswalk, default, or extraction rule.

Close only after verification

  • The Reporting SELPA is supported by the applicable plan and responsibility records.
  • Field 25.08 contains the correct four-digit code, including any leading zero.
  • The code is valid for the relevant service and reporting dates.
  • The source system, regenerated SERV row, and accepted CALPADS record agree.
  • Other records sharing the mapping, default, or transition have been reviewed.

Official CALPADS SERV0442 troubleshooting page  |  Current CALPADS system documents and code sets