CALPADS error brief · SWDS
SWDS0406F1
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
SENR Data
1.22 Enrollment Start Date
1.25 Enrollment Exit Date
SWDS Data
22.06 - SSID
22.10 - Special Education Initial Entry Start Date
22.11 - Special Education Status Effective Start Date
22.12 - Special Education Status Code
Recommended correction path
Suggested resolution
Status is not the same as enrollment, a meeting, a plan, or a service
Eligibility answers whether the student qualifies. Participation answers whether the student is receiving special education under the reported status. MEET records an event. PLAN records the operative education plan. SERV records services. Each relationship depends on its own effective date.
Special education records to check
The table identifies related records. Use their effective dates to establish what happened for this student. After parental consent, CDE recommends reporting a pending initial evaluation in MEET. A referral alone does not establish SWDS eligibility or participation. CDE special education reporting FAQ.
| Record or snapshot | Record family | What it establishes | This page |
|---|---|---|---|
| Enrollment | SENR 1.xx | Where and when the student is enrolled | Start with the enrollment context |
| SWDS status | SWDS 22.xx | Eligibility and participation over time | Rule focus |
| MEET | MEET 24.xx | Referral, evaluation, meeting, or pending event | Reconcile the effective relationship |
| PLAN | PLAN 23.xx | Operative IEP, IFSP, ISP, or other plan | Reconcile the effective relationship |
| SERV | SERV 25.xx | Services delivered under the plan | Reconcile the effective relationship |
| Fall 1 snapshot | Certification | The census-day relationship CALPADS evaluates | Reconcile the effective relationship |
Fields and records evaluated
- SENR 1.22/1.25 — Enrollment Start and Exit Dates
- SWDS 22.06 — SSID
- SWDS 22.10 — Special Education Initial Entry Start Date
- SWDS 22.11 — Special Education Status Effective Start Date
- SWDS 22.12 — Special Education Status Code
Six questions that resolve this certification finding
| Question | Specific finding | Evidence |
|---|---|---|
| What passed? | The individual SENR, SWDS, MEET, PLAN, or SERV transactions may each have posted successfully. | Submission detail and ODS history |
| What did Fall 1 expect? | One durable initial-entry date that follows the student across later statuses, plans, LEAs, and transfers. | Census-day snapshot logic |
| What is inconsistent? | Two or more qualifying SWDS records use different initial-entry dates for the same SSID. | Student-level certification detail |
| Who owns correction? | Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories. | SIS, SEDS, and authoritative special education records |
| What must change? | Identify the student’s true first consent-to-services date and correct the inconsistent SWDS record or source mapping. Do not replace every record with the newest date. | Supported add, replace, delete, service request, or sequencing action |
| What proves resolution? | 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports | Refreshed snapshot and student-level evidence |
Concrete checks
- Treat 22.10 as a once-established historical fact, not a yearly renewal date.
- Use the date the parent or guardian first consented to initial provision of special education and related services.
- Do not reset 22.10 after an LEA transfer, Part C-to-Part B transition, exit/reentry, or later plan.
- Compare all SWDS records and contributing SEDS/LEAs before choosing the authoritative value.
Recommended correction path
- 1
Locate the exact snapshot row
Match the SSID, Reporting LEA, census context, and snapshot revision identified by SWDS0406F1.
- 2
Build one effective-date history
Place SENR enrollment dates, every SWDS status event, MEET dates, PLAN effective dates, and SERV dates on one timeline.
- 3
Verify the authoritative evidence
Use the SEDS, IEP/IFSP/ISP documents, evaluation records, SIS, and identity records. Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.
- 4
Test this rule—not a neighboring rule
Treat 22.10 as a once-established historical fact, not a yearly renewal date. Use the date the parent or guardian first consented to initial provision of special education and related services. Do not reset 22.10 after an LEA transfer, Part C-to-Part B transition, exit/reentry, or later plan. Compare all SWDS records and contributing SEDS/LEAs before choosing the authoritative value.
- 5
Make the supported correction
Identify the student’s true first consent-to-services date and correct the inconsistent SWDS record or source mapping. Do not replace every record with the newest date. Repair the source system or extract mapping so the next submission does not recreate the discrepancy.
- 6
Regenerate and reconcile
Regenerate Fall 1, verify SWDS0406F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Confirm the aggregate and student-level histories agree.
Official SWDS0406F1 guidance · CALPADS SWDS record guidance · Current certification and real-time reports · SDLA CALPADS report directory