Skip to main content

CALPADS error brief · GERR

GERR0002

Value Not Found in Reference Set
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

The value provided for the field is not a valid value from the CALPADS Code Sets

Focus fields

Fields validated

10.01 Record Type Code 10.02 Transaction Type Code 10.03 Local Record ID 10.04 Reporting LEA 10.05 School of Course Delivery 10.06 Academic Year ID 10.07 SSID 10.08 Local Student ID 10.09 Student Legal First Name 10.10 Student Legal Last Name 10.11 Student Birth Date 10.12 Student Gender Code 10.13 CRS-Local Course ID 10.14 Course Section ID 10.15 Academic Term Code

Recommended correction path

Suggested resolution

What this error actually means

Local descriptions, obsolete terms, or codes from another field may be valid locally but not in this SCSE position.

Valid versus invalid student-section records

PatternSCSE conditionInterpretation
Valid patternExact current field codeThe SCSE value and prerequisite relationships agree.
Invalid patternLocal label, mistyped, padded, or wrong-field codeCALPADS rejects the structure, identity, organization, or relationship.
Diagnostic cautionCorrect the crosswalk from authoritative scheduling data.Correct the first unsupported source fact.

Fields and prerequisites evaluated

  • The SCSE code field identified in submission detail

The Fall 2 dependency chain

Student identity and SENR ownership → local schedule → SDEM/SASS educator → CRSE section → SCSE membership → Reports 3.6 and 3.7

Registration and enrollment staff own SENR facts; counseling/scheduling staff own the student’s actual schedule; curriculum and master-schedule staff own course/section identifiers; SIS/CALPADS staff preserve those relationships in the extract.

Recommended correction path

  1. 1

    Preserve the rejected SCSE row

    Capture Reporting LEA, school, year, masked SSID, Local Course ID, Course Section ID, term, birth date, and the submission detail.

  2. 2

    Confirm identity and enrollment

    Match the student to the current SSID and verify qualifying SENR ownership at the applicable school and dates.

  3. 3

    Confirm the CRSE prerequisite

    Locate the accepted section with matching school, year, term, Local Course ID, and Course Section ID.

  4. 4

    Compare the actual local schedule

    Determine whether the student truly belongs in this section. Check drops, transfers, concurrent enrollment, rollover schedules, and duplicate joins.

  5. 5

    Correct the owning source

    Repair the supported enrollment, schedule, identifier, school/year configuration, crosswalk, or Version 18 export behavior. Avoid a one-off file edit.

  6. 6

    Resubmit and reconcile

    Confirm GERR0002 clears, review Report 3.6 Course Section Enrollment by Content Area and Report 3.7 Course Section Enrollment details, and audit other students generated by the same configuration.

Official GERR0002 guidance · CALPADS Course Data guidance · Report 3.6 · Report 3.7 · Current specifications and code sets