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CALPADS error brief · FRMT

FRMT0001

Wrong field length
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Field length does not match CALPADS File Specifications (CFS)

Focus fields

Fields validated

9.01 Record Type Code 9.02 Transaction Type Code 9.03 Local Record ID 9.04 Reporting LEA 9.05 School of Course Delivery 9.06 Academic Year ID 9.07 CRS-State Course Code 9.08 CRS-Local Course ID 9.09 CRS-Course Name 9.10 CRS-Course Description 9.11 CRS-CTE Course Indicator 9.12 CRS-CTE Postsecondary Articulated Course Indicator 9.13 CRS-UC CSU Approved Indicator 9.14 Course Section ID 9.15 Academic Term Code 9.16 SEID 9.17 Local Staff ID 9.18 Class ID 9.19 Course Section Instructional Level Code 9.20 Education Service Code 9.21 Language of Instruction Code 9.22 Instructional Strategy Code 9.23 Independent Study Indicator 9.24 Distance Learning Indicator 9.25 Multiple Teacher Code 9.26 Education Program Funding Source Code 9.27 CTE Course Section Provider Code 9.28 Course Content Area Subcategory Code 9.29 CRS-Departmentalized Course Standards Grade Level Range Code 9.30 CRS-Content Standards Alignment Code 9.31 Charter Non-Core, Non-College Prep Course Indicator 9.32 AP/IB Course Code Cross Reference 9.33 Online Course Instruction Type Code 9.34 Middle School Core Setting Indicator 9.35 Local Assignment Option 9.36 High Quality CTE Course Indicator

Recommended correction path

Suggested resolution

Why this matters

A course name, local identifier, section identifier, Class ID, SEID, code, or padded value may be too long. Hidden spaces or a shifted column can make the rejected field appear unrelated to the real defect.

Valid, invalid, and unsafe responses

SituationCRSE value or conditionInterpretation
ValidValue fits the published field maximumVerify the specific field in the current CFS.
InvalidLocal Course ID or Course Section ID exceeds its maximumCorrect the source identifier policy or mapping.
Hidden defectTrailing spaces, padding, or control charactersInspect the literal export.

Fields and records evaluated

  • All CRSE fields, beginning with 9.01 Record Type Code

Follow the reporting chain from the top

Instructional reality and course catalog → SIS master schedule → SDEM identity → SASS assignment → CRSE section → SCSE membership → Reports 3.7 and 4.3

Preserve the rejected row and a correctly accepted comparison. Determine whether the defect originated in catalog data, scheduling, organization mapping, staff identity, file structure, or upload context.

Recommended correction path

  1. 1

    Freeze the evidence

    Capture submission ID, physical row, School, Academic Year, Term, Local Course ID, Course Section ID, Class ID, masked SEID, and the named fields.

  2. 2

    Match the authoritative section

    Compare the master schedule, course catalog, teacher assignment, delivery school, and accepted SDEM/SASS prerequisites.

  3. 3

    Test the exact rule

    • Identify the exact rejected field and raw value.
    • Reveal leading/trailing spaces and nonprinting characters.
    • Compare with a correctly accepted CRSE row.
    • Do not truncate identifiers in a way that creates collisions.
  4. 4

    Find the first divergence

    Inspect SIS configuration, course crosswalks, joins, delimiters, Version 18 export behavior, and CALPADS organizational context.

  5. 5

    Make the supported correction

    Correct the authoritative catalog/section identifier or export transformation and regenerate all affected rows.

  6. 6

    Resubmit and reconcile

    Confirm FRMT0001 clears, review Report 3.7 Course Section Enrollment and Report 4.3 Staff Teaching Assignments, and audit other sections produced by the same rule.

Official FRMT0001 guidance · CALPADS Course Data guidance · Report 3.7 · Report 4.3 · Current specifications and code sets