Skip to main content

CALPADS error brief · CRSE

CRSE0534

CRSE/C records cannot have a future Academic Year
Severity Fatal
Error type Input Validation
Record type CRSE

Official CALPADS rule

What CALPADS is rejecting

If Record Type = CRSE or CRSC, then Academic Year cannot be in the future.

Focus fields

Fields validated

9.06 Academic Year ID

Recommended correction path

Suggested resolution

Why this matters

Unlike some files that allow limited future transactions, course sections are reported for an applicable current or historical Fall 2 year.

Valid versus invalid course-section records

PatternCourse-section conditionInterpretation
Valid patternCurrent/historical applicable yearFields tell one consistent, evidence-supported story.
Invalid patternFuture year: rejectedCALPADS rejects the missing, contradictory, or unsupported relationship.
Diagnostic cautionCorrect export-year parameter; do not move the section into a false year.Correct the inaccurate source field; do not force the easiest code.

Fields validated

  • 9.06 Academic Year ID

Read the rule in the complete Fall 2 chain

Course catalog and master schedule → SIS course/section configuration → SDEM educator identity → SASS assignment → CRSE section → SCSE student membership → Fall 2 Reports 3.7 and 4.3

The source that owns the correction may be curriculum/course catalog, CTE, multilingual programs, HR/credentialing, SIS scheduling, or the CALPADS export. Identify that owner before editing the upload.

Choose the correction—not merely a valid code

FindingLikely ownerAction
Course catalog is wrongCurriculum, CTE, or program staffCorrect the authoritative local course definition and mapping.
Section configuration is wrongSIS scheduling or school staffCorrect the specific section, teacher, delivery, or instructional attributes.
Export differs from the SISTechnical/vendor staffRepair the transformation, crosswalk, join, or version.
CALPADS history differsCALPADS coordinatorSubmit the supported add/change/delete and verify downstream records.

Recommended correction path

  1. 1

    Preserve the rejected CRSE row

    Capture School of Course Delivery, Academic Year, Term, Course Section ID, Local and State Course IDs, Class ID, SEID, and the fields named by CRSE0534.

  2. 2

    Match the local section

    Locate the exact master-schedule section and compare course catalog, teacher, term, period, and delivery school.

  3. 3

    Verify the official rule and combination

    Use the current CFS, code sets, Course Group Master combinations, and Valid Code Combinations as applicable. A code can be valid alone but invalid in this relationship.

  4. 4

    Trace the first divergence

    Compare authoritative curriculum/program evidence, SIS configuration, accepted SDEM/SASS records, the literal CRSE export, and CALPADS history.

  5. 5

    Correct the owning source

    Repair the inaccurate catalog attribute, section setting, staff relationship, crosswalk, or export logic. Avoid a one-off file edit that will recur.

  6. 6

    Resubmit and reconcile

    Confirm CRSE0534 clears, review Report 3.7 Course Section Enrollment and Report 4.3 Staff Teaching Assignments, and check related CRSE rows and SCSE memberships produced by the same mapping.

Official CRSE0534 guidance · CALPADS Course Data guidance · Report 3.7 · Report 4.3 · Current specifications and valid combinations