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CALPADS error brief · STAS

STAS0304

Invalid Absence Summary Information when Exemption is Indicated
Severity Fatal
Error type Input Validation
Record type STAS

Official CALPADS rule

What CALPADS is rejecting

The following Student Absence Summary information must be null if Student Absence Summary Data Collection Exemption Indicator is equal to "Y" (yes) . - Hourly Attendance School Type Indicator - Expected Attendance Days - Days Attended In-Person - Days Absent out-of-school suspension - Days in Attendance In-School Suspension - Days Absent In-Person Excused Non-Suspension - Days Absent In-Person Unexcused Non-Suspension - Non-ADA Generating Independent Study Days - ADA-Generating Independent Study Days - Period-by-Period Attendance Method Indicator - Attendance Recovery Days

Focus fields

Fields validated

13.14 Hourly Attendance School Type Indicator 13.15 Expected Attendance Days 13.16 Days Attended In-Person 13.17 Days Absent Out-of-School Suspension 13.18 Days in Attendance In-School Suspension 13.19 Days Absent In-Person Excused Non-Suspension 13.20 Days Absent In-Person Unexcused Non-Suspension 13.21 Non-ADA Generating Independent Study Days 13.22 ADA-Generating Independent Study Days 13.23 Period-by-Period Attendance Method Indicator 13.24 Attendance Recovery Days

Recommended correction path

Suggested resolution

CALPADS STAS correction guide · Fatal input validation

STAS0304: Invalid Absence Summary Information when Exemption is Indicated

The following Student Absence Summary information must be null if Student Absence Summary Data Collection Exemption Indicator is equal to "Y" (yes) . - Hourly Attendance School Type Indicator - Expected Attendance Days - Days Attended In-Person - Days Absent out-of-school suspension - Days in Attendance In-School Suspension - Days Absent In-Person Excused Non-Suspension - Days Absent In-Person Unexcused Non-Suspension - Non-ADA Generating Independent Study Days - ADA-Generating Independent Study Days - Period-by-Period Attendance Method Indicator - Attendance Recovery Days

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 13.14 Hourly Attendance School Type Indicator
  • 13.15 Expected Attendance Days
  • 13.16 Days Attended In-Person
  • 13.17 Days Absent Out-of-School Suspension
  • 13.18 Days in Attendance In-School Suspension
  • 13.19 Days Absent In-Person Excused Non-Suspension
  • 13.20 Days Absent In-Person Unexcused Non-Suspension
  • 13.21 Non-ADA Generating Independent Study Days
  • 13.22 ADA-Generating Independent Study Days
  • 13.23 Period-by-Period Attendance Method Indicator
  • 13.24 Attendance Recovery Days

Recommended correction path

  1. 1

    Confirm the student’s attendance context

    Review all enrollments, programs, school settings, and the portion of the year for which attendance was collected. Determine whether the student qualifies for exemption under current CALPADS guidance.

  2. 2

    Validate Field 13.13

    Confirm the complete meaning of 13.13 Student Absence Summary Data Collection Exemption Indicator and whether Y, N, or blank is appropriate for this student and year.

  3. 3

    Reconcile the dependent fields

    If the student is not exempt, populate the required STAS summary fields from reconciled attendance history. If exempt, leave the prohibited attendance-summary fields null—including Attendance Recovery Days when applicable.

  4. 4

    Correct source rules, not one row

    Update the SIS exemption rule, student program coding, attendance configuration, or extract option that generated the contradictory combination.

  5. 5

    Verify the population

    Post the corrected record, review Report 14.2, and identify other students assigned the same exemption rule so the decision is applied consistently and defensibly.

Where this correction sits in the 2026–27 calendar

Prepare and reconcileUpdate attendance history, enrollment calendars, exemption decisions, independent-study totals, suspension counts, and Attendance Recovery records before extracting STAS.
EOY 1 submission window opens.
CDE’s recommended date for reaching zero EOY 1 errors.
EOY 1 certification and amendment-window deadline; SELPA approval is required.

Dates are from the current CDE CALPADS 2026–27 calendar. Verify the official calendar before acting because dates can change.

Before closing the ticket

  • Confirm the corrected STAS record and student totals directly in CALPADS.
  • Compare CALPADS Report 14.2 with the local attendance-history source.
  • Document whether the defect was student-specific, calendar-wide, code-mapping, configuration, or extract-related.
  • Check other students affected by the same attendance rule before EOY 1 certification.

Official references and practical support

SIS, attendance, and extract support

Start with your vendor’s current California/CALPADS documentation. Attendance-code mappings, calendars, nightly totals, exemptions, and extract paths vary by product and district configuration. Inclusion is not an endorsement; access may require a customer account. Links verified August 14, 2026.