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CALPADS error brief ยท IVR

IVR0009

Invalid Characters in Field
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

Focus fields

Fields validated

18.08 - Local Student ID 18.13 - Incident Local ID

Recommended correction path

Suggested resolution

CALPADS SINC correction guide - Fatal input validation

IVR0009: Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

Official Version 18 rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 18.08 - Local Student ID

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

Follow the behavior incident from evidence to CALPADS

SINC - incident and student

Evidence
Incident report, date, school, student, statutory/support facts
Role
Anchors the incident

SIRS - result

Evidence
Authorized action, authority, duration, and modification
Role
Documents what resulted for the student

SOFF - offense

Evidence
Supported reportable offense and weapon category when applicable
Role
Documents the qualifying infraction

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Save the submission ID, rejected SINC row, error details, and an accepted comparison before changing any source record.

  2. 2

    Reconstruct the documented event

    Match the student, school, academic year, Incident ID Local, incident date, offense findings, and result documentation in the behavior management system and supporting records.

  3. 3

    Compare the Version 18 layout

    Check the 17-field SINC layout, field order, delimiters, data type, maximum length, and permitted characters. Repair the extract mapping rather than hand-editing one upload.

  4. 4

    Correct the source workflow

    Update the behavior management system, SIS, or controlled crosswalk that produced the error. Document the correction owner and retain the source evidence.

  5. 5

    Rebuild the complete incident chain

    Generate a small corrected set and reconcile SINC, SIRS, and SOFF by School of Attendance, Academic Year ID, Incident ID Local, and student. Submit in the required sequence and confirm acceptance.

  6. 6

    Check for systemic impact

    Review other records produced by the same rule, default, code crosswalk, or vendor extract so the next full submission does not recreate the error.

Before closing the correction

  • Confirm the accepted row describes the documented student behavior incident.
  • Confirm school, academic year, Incident ID Local, SSID, and enrollment align.
  • Confirm offense and result values are supported, not inferred or manufactured.
  • Reconcile the complete SINC-SIRS-SOFF chain and other records from the same workflow.

Official references and practical support

Incident evidence checklist

  • Original incident report and authorized findings
  • Student identity, School of Attendance, and enrollment on the incident date
  • Academic year and stable Incident ID Local
  • Offense documentation and weapon facts when applicable
  • Authorized result, authority, served duration, and modification
  • Special-education supports or interim-setting documentation when applicable
  • Rejected extract row, source-system record ID, and accepted post-correction evidence