CALPADS error brief ยท GERR
GERR0002
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
18.01 - Record Type Code 18.02 - Transaction Type Code 18.06 - Academic Year ID 18.12 - Student Gender Code 18.16 - Student Instructional Support Indicator 18.17 - Removal to Interim Alternative Setting CodeRecommended correction path
Suggested resolution
CALPADS SINC correction guide - Fatal input validation
GERR0002: Value Not Found in Reference Set
The value provided for the field is not a valid value from the CALPADS Code Sets
Official Version 18 rule
Severity: Fatal Type: Input Validation
Fields validated:
- 18.01 - Record Type Code
The value provided for the field is not a valid value from the CALPADS Code Sets
Follow the behavior incident from evidence to CALPADS
SINC - incident and student
- Evidence
- Incident report, date, school, student, statutory/support facts
- Role
- Anchors the incident
SIRS - result
- Evidence
- Authorized action, authority, duration, and modification
- Role
- Documents what resulted for the student
SOFF - offense
- Evidence
- Supported reportable offense and weapon category when applicable
- Role
- Documents the qualifying infraction
Recommended correction path
- 1
Preserve the rejected evidence
Save the submission ID, rejected SINC row, error details, and an accepted comparison before changing any source record.
- 2
Reconstruct the documented event
Match the student, school, academic year, Incident ID Local, incident date, offense findings, and result documentation in the behavior management system and supporting records.
- 3
Check the current code definition
Confirm the value and its effective dates in the current CALPADS code sets and valid-code combinations. Preserve the underlying fact; correct the mapping or select the supported current code.
- 4
Correct the source workflow
Update the behavior management system, SIS, or controlled crosswalk that produced the error. Document the correction owner and retain the source evidence.
- 5
Rebuild the complete incident chain
Generate a small corrected set and reconcile SINC, SIRS, and SOFF by School of Attendance, Academic Year ID, Incident ID Local, and student. Submit in the required sequence and confirm acceptance.
- 6
Check for systemic impact
Review other records produced by the same rule, default, code crosswalk, or vendor extract so the next full submission does not recreate the error.
Before closing the correction
- Confirm the accepted row describes the documented student behavior incident.
- Confirm school, academic year, Incident ID Local, SSID, and enrollment align.
- Confirm offense and result values are supported, not inferred or manufactured.
- Reconcile the complete SINC-SIRS-SOFF chain and other records from the same workflow.
Official references and practical support
Incident evidence checklist
- Original incident report and authorized findings
- Student identity, School of Attendance, and enrollment on the incident date
- Academic year and stable Incident ID Local
- Offense documentation and weapon facts when applicable
- Authorized result, authority, served duration, and modification
- Special-education supports or interim-setting documentation when applicable
- Rejected extract row, source-system record ID, and accepted post-correction evidence