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CALPADS error brief · IVR

IVR0116

Duplicates within File based on Primary Key
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

If two or more records exist in the file based on the file type's primary key fields.

Focus fields

Fields validated

26.04 Reporting LEA 26.05 Academic Year ID 26.07 Local Student ID 26.08 LEA Education Program Code

Recommended correction path

Suggested resolution

CALPADS LEAP correction guide · Fatal input validation

IVR0116: Duplicates within File based on Primary Key

If two or more records exist in the file based on the file type's primary key fields.

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 26.04 Reporting LEA
  • 26.05 Academic Year ID
  • 26.07 Local Student ID
  • 26.08 LEA Education Program Code

Recommended correction path

  1. 1

    Confirm the intended participant

    Compare the registration form, local program record, student name and local ID, SSID, Reporting LEA, and academic year.

  2. 2

    Check qualifying SENR history

    Confirm that the student had a primary or secondary enrollment somewhere in the Reporting LEA during the academic year. The ELP itself may operate at another site or outside regular enrollment dates.

  3. 3

    Bring in the correct owners

    Coordinate expanded-learning staff, the registrar or enrollment team, CALPADS staff, the SIS analyst, and the program-attendance system owner.

  4. 4

    Correct the legitimate dependency

    Fix the LEAP identity or a genuinely missing SENR record. If the student was never enrolled in the LEA during the year, remove the student from the LEAP submission rather than manufacturing enrollment.

  5. 5

    Verify the accepted participant

    Confirm the record in CALPADS and reconcile Reports 19.1 and 19.2 with the signed-registration roster and local attendance source.

Where this correction sits in the 2026–27 calendar

Build the annual evidenceMaintain signed registrations and distinct participation dates across ELO-P, ASES, 21st CCLC, and ASSETS throughout the academic year.
EOY 1 opens; LEAP is part of this consolidated submission.
CDE’s recommended date for reaching zero EOY 1 errors.
EOY 1 amendment window closes; required SELPA approval must be complete.

Dates are from the current CDE CALPADS 2026–27 calendar. Verify the official calendar before acting because dates can change.

Before closing the ticket

  • Confirm the corrected LEAP record under the intended student, Reporting LEA, and academic year.
  • Reconcile CALPADS Reports 19.1 and 19.2 with signed registrations and distinct participation dates.
  • Document whether the defect arose in enrollment, identity matching, program coding, attendance capture, deduplication, or extract logic.
  • Check every student affected by the same system rule before EOY 1 certification.

Official references and practical support

Expanded-learning, SIS, and extract support

LEAP may combine data from registration forms, program-attendance platforms, SIS enrollment and identity records, spreadsheets, and CALPADS extracts. Ask the responsible vendors how they identify a registered student, deduplicate attendance by calendar date, match SSIDs, retain audit evidence, and generate Fields 26.01–26.09. Access may require a customer account.