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CALPADS error brief · IVR

IVR0006

Invalid Academic Year
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Academic Year ID must be a valid academic school year combination and no more than one year in the future

Focus fields

Fields validated

26.06 SSID

Recommended correction path

Suggested resolution

CALPADS LEAP correction guide · Fatal input validation

IVR0006: Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 26.06 SSID

Recommended correction path

  1. 1

    Confirm the intended participant

    Compare the registration form, local program record, student name and local ID, SSID, Reporting LEA, and academic year.

  2. 2

    Check qualifying SENR history

    Confirm that the student had a primary or secondary enrollment somewhere in the Reporting LEA during the academic year. The ELP itself may operate at another site or outside regular enrollment dates.

  3. 3

    Bring in the correct owners

    Coordinate expanded-learning staff, the registrar or enrollment team, CALPADS staff, the SIS analyst, and the program-attendance system owner.

  4. 4

    Correct the legitimate dependency

    Fix the LEAP identity or a genuinely missing SENR record. If the student was never enrolled in the LEA during the year, remove the student from the LEAP submission rather than manufacturing enrollment.

  5. 5

    Verify the accepted participant

    Confirm the record in CALPADS and reconcile Reports 19.1 and 19.2 with the signed-registration roster and local attendance source.

Where this correction sits in the 2026–27 calendar

Build the annual evidenceMaintain signed registrations and distinct participation dates across ELO-P, ASES, 21st CCLC, and ASSETS throughout the academic year.
EOY 1 opens; LEAP is part of this consolidated submission.
CDE’s recommended date for reaching zero EOY 1 errors.
EOY 1 amendment window closes; required SELPA approval must be complete.

Dates are from the current CDE CALPADS 2026–27 calendar. Verify the official calendar before acting because dates can change.

Before closing the ticket

  • Confirm the corrected LEAP record under the intended student, Reporting LEA, and academic year.
  • Reconcile CALPADS Reports 19.1 and 19.2 with signed registrations and distinct participation dates.
  • Document whether the defect arose in enrollment, identity matching, program coding, attendance capture, deduplication, or extract logic.
  • Check every student affected by the same system rule before EOY 1 certification.

Official references and practical support

Expanded-learning, SIS, and extract support

LEAP may combine data from registration forms, program-attendance platforms, SIS enrollment and identity records, spreadsheets, and CALPADS extracts. Ask the responsible vendors how they identify a registered student, deduplicate attendance by calendar date, match SSIDs, retain audit evidence, and generate Fields 26.01–26.09. Access may require a customer account.