Skip to main content

CALPADS error brief ยท IVR

IVR0006

Invalid Academic Year
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Academic Year ID must be a valid academic school year combination and no more than one year in the future

Focus fields

Fields validated

26.06 SSID

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.05 Academic Year ID

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Use the CALPADS academic-year representation, not a calendar year or school-year label from the vendor.
  • Confirm the participation dates belong to that academic year.
  • Check rollover settings before correcting many rows manually.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Use the CALPADS academic-year representation, not a calendar year or school-year label from the vendor. Confirm the participation dates belong to that academic year. Check rollover settings before correcting many rows manually.

  5. 5

    Correct the owning source

    Correct field 26.05 in the source/extract configuration and regenerate the annual LEAP population.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references