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CALPADS error brief · IVR

IVR0006

Invalid Academic Year
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Academic Year ID must be a valid academic school year combination and no more than one year in the future

Focus fields

Fields validated

26.06 SSID

Recommended correction path

Suggested resolution

LEAP validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 26.05 Academic Year ID

Keep three different facts separate

Program enrollmentMaintain the required signed registration evidence for the expanded-learning program.
Eligible participationCombine eligible attendance sources and count each calendar date only once.
LEAP reportingSubmit code 194 and the annual distinct-day count for the correct student, LEA, and year.

Concrete diagnostic checks

  • Use the CALPADS academic-year representation, not a calendar year or school-year label from the vendor.
  • Confirm the participation dates belong to that academic year.
  • Check rollover settings before correcting many rows manually.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Record the submission ID, row number, exact nine-field row, source file, export time, and rejected value before changing anything.

  2. 2

    Confirm the intended student, LEA, and year

    Match SSID and Local Student ID, confirm Reporting LEA, and place enrollment and participation inside the correct academic year.

  3. 3

    Trace the expanded-learning evidence

    Connect signed registration, eligible program, dated attendance, source vendor, and any deduplication or aggregation process.

  4. 4

    Apply the rule-specific checks

    Use the CALPADS academic-year representation, not a calendar year or school-year label from the vendor. Confirm the participation dates belong to that academic year. Check rollover settings before correcting many rows manually.

  5. 5

    Correct the owning source

    Correct field 26.05 in the source/extract configuration and regenerate the annual LEAP population.

  6. 6

    Regenerate, resubmit, and reconcile

    Confirm acceptance, then reconcile CALPADS Reports 19.1 and 19.2 with the registration roster and distinct-date evidence. Check every record affected by the same system rule.

Official references