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CALPADS error brief · SOFF

SOFF0502E1

Invalid Incident ID
Severity Fatal
Error type CDD
Record type SOFF

Official CALPADS rule

What CALPADS is rejecting

The Incident ID and Academic Year Combination must match an existing SINC Incident ID and SINC Academic Year ID combination for the same Student where Statutory Offense is indicated

Focus fields

Fields validated

20.06 - Academic Year ID 20.07 - SSID 20.13 - Incident ID 18.06 - Academic Year ID 18.07 - SSID 18.13 - Incident ID 18.15 - Statutory Offense indicator

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SOFF0502E1: Invalid Incident ID

The Incident ID and Academic Year Combination must match an existing SINC Incident ID and SINC Academic Year ID combination for the same Student where Statutory Offense is indicated

Official Version 18 validation

Severity: Fatal   Type: CDD

a SOFF Incident ID and Academic Year requires a matching statutory-offense SINC record for the same student.

Fields validated: 20.06 - Academic Year ID

Recommended correction path

  1. 1

    Preserve the failed cross-file evidence

    Save student, school, Reporting LEA, academic year, Incident ID Local where applicable, all relevant dates, a SOFF Incident ID and Academic Year, and the records needed to establish a matching statutory-offense SINC record for the same student.

  2. 2

    Confirm the incident occurred

    Review the authorized incident narrative, occurrence date, participants, and Incident ID Local.

  3. 3

    Confirm the student’s role

    Ensure the SINC, SIRS, or SOFF record belongs to the correct student and school.

  4. 4

    Verify the offense finding

    Use authorized findings to determine whether a reportable/statutory offense exists; do not infer an offense from the result.

  5. 5

    Verify the disciplinary result

    Use the final administrative decision and dates; do not infer a result from the offense.

  6. 6

    Compare cross-file keys

    Match Academic Year, School, Reporting LEA, SSID, and Incident ID Local across SINC, SIRS, and SOFF.

  7. 7

    Correct the authoritative behavior workflow

    Add/repair only supported component records or remove an unsupported orphan.

  8. 8

    Reprocess and reconcile

    Confirm the entire chain and aggregate discipline reports agree.

Before closing the correction

  • The student, school, Reporting LEA, and academic year are correct.
  • a SOFF Incident ID and Academic Year is supported by authorized evidence.
  • a matching statutory-offense SINC record for the same student is supported on the relevant date.
  • All connected records and regenerated reports reconcile.

Official references