CALPADS error brief · SERV

SERV0448E1

Missing Service Frequency Code for Student's Age

Severity Warning

Error type DD

Record type SERV

Official CALPADS rule

What CALPADS is rejecting

Service Frequency Code must be populated for students less than 36 months old

Focus fields

SINF Data 02.18 - Student Birth Date SERV Data 25.14 - Service Frequency Code 25.15 - Service Duration 25.17 - Plan Effective Start Date

Recommended correction path

CALPADS End-of-Year certification correction guide - Warning DD validation

Service Frequency Code must be populated for students less than 36 months old

Severity: Warning Type: DD

Service Frequency Code must reflect the documented frequency for a student younger than 36 months.

Fields validated: SINF Data

1
Preserve the failed record
Save student, school, Reporting LEA, academic year, effective dates, Service Frequency Code, and every record needed to verify the documented frequency for a student younger than 36 months.
2
Verify age and service date
Calculate age precisely using the effective birth date and service context.
3
Review the operative plan and service log
Confirm the service, provider, schedule, and actual delivery.
4
Determine Service Frequency Code
Use the authorized source to establish the documented frequency for a student younger than 36 months; do not insert a default.
5
Correct source configuration
Repair the special-education system field or SERV mapping.
6
Check companion service fields
Review frequency, duration, start/end dates, provider, and service code together.
7
Reprocess and reconcile
Confirm CALPADS SERV matches the plan and service log.

Student identity and reporting ownership are correct.
Service Frequency Code is supported.
the documented frequency for a student younger than 36 months is supported on the required effective date.
The authoritative workflow is corrected and regenerated reports reconcile.