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CALPADS error brief ยท SERV

SERV0440E1

Missing PLAN record for a student with a SERV record
Severity Warning
Error type DD
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

A student with an SERV record must have an associated PLAN record for the same Reporting LEA, Reporting SELPA, and Plan Effective Start Date

Focus fields

Fields validated

PLAN Data 23.04 - Reporting LEA 23.06 - SSID 23.09 - Reporting SELPA 25.12 - Special Education Plan Effective Start Date SERV Data 25.04 - Reporting LEA 25.07 - SSID 25.08 - Reporting SELPA 25.17 - Plan Effective Start Date

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Warning DD validation

SERV0440E1: Missing PLAN record for a student with a SERV record

A student with an SERV record must have an associated PLAN record for the same Reporting LEA, Reporting SELPA, and Plan Effective Start Date

Official Version 18 validation

Severity: Warning   Type: DD

SERV association requires a PLAN with the same Reporting LEA, Reporting SELPA, and Plan Effective Start Date.

Fields validated: PLAN Data

Recommended correction path

  1. 1

    Preserve the failed record

    Save student, school, Reporting LEA, academic year, effective dates, SERV association, and every record needed to verify a PLAN with the same Reporting LEA, Reporting SELPA, and Plan Effective Start Date.

  2. 2

    Confirm the service was authorized and delivered

    Compare service logs with the operative IEP/IFSP/ISP.

  3. 3

    Locate the operative PLAN

    Search the full PLAN history for the student, including corrected and transferred records.

  4. 4

    Compare association keys

    Match Plan Effective Start Date, Reporting LEA, and Reporting SELPA exactly.

  5. 5

    Correct the supported side

    Repair SERV association keys or a missing/mis-keyed PLAN only from authoritative evidence.

  6. 6

    Review all services on the plan

    Confirm no other service is orphaned or linked to the wrong plan version.

  7. 7

    Reprocess and reconcile

    Verify PLAN and SERV counts agree with the special-education system.

Before closing the correction

  • Student identity and reporting ownership are correct.
  • SERV association is supported.
  • a PLAN with the same Reporting LEA, Reporting SELPA, and Plan Effective Start Date is supported on the required effective date.
  • The authoritative workflow is corrected and regenerated reports reconcile.

Official references