CALPADS compliance guide
The EOY Special Education Reporting Window
EOY certification reviews events and effective-dated histories across July 1 through June 30. It is not merely a second Census Day snapshot.
Four dates users commonly confuse
| Date concept | What it controls | Common mistake |
|---|---|---|
| Event date | When referral, consent, evaluation, meeting, amendment, or another event occurred | Substituting the upload date |
| Status effective date | When an SWDS status became true | Overwriting history with the latest status |
| Plan/service effective date | When PLAN or SERV information became operative | Attaching service to the wrong plan version |
| Report-through date | The end of the certification reporting window | Assuming all open records automatically belong in the snapshot |
Annual history, not one-day state
July 1 — Reporting period beginsCarry forward valid histories that remain effective.
During the yearRecord referrals, statuses, meetings, plans, services, exits, incidents, attendance, and programs as they occur.
June 30 — Report period closesComplete the full academic-year history.
Certification and amendmentReview detail reports, correct source histories, regenerate, obtain LEA approval, and secure required SELPA approval.
2025–26 transition
| Submission | Current content | Approval timing |
|---|---|---|
| New EOY 1 | Programs, incidents, cumulative enrollment, attendance, RFEP, homelessness, special education, SWD post-school outcomes, expanded learning | LEA certification followed by required SELPA approval by the amendment close for applicable special education reports |
| New EOY 2 | Course completion, CTE, work-based learning, and one-year graduates/completers | Final deadline aligned with the cohort pull; no amendment window in the published 2025–26 calendar |
Recommended annual operating rhythm
- 1
Maintain transactions throughout the year
Do not wait for the EOY window to reconstruct every event.
- 2
Run year-round monitoring reports
Use student lists to find missing ownership, plans, services, exits, and outcomes.
- 3
Reconcile SENR and SINF before final snapshots
Enrollment and demographics affect special education inclusion and accountability.
- 4
Review certification detail before totals
A plausible count can conceal wrong students or missing histories.
- 5
Correct source systems first
Prevent the same defect from returning with the next extract.
- 6
Allow processing and approval time
Upload before the deadline, regenerate reports, and coordinate LEA/SELPA approval.