Accountability and Monitoring Reports

Reconcile · Count Public sharing · Review

Why use it? Review cohort outcomes and identify students whose enrollment, exit, completion, or transfer history requires further reconciliation.

Find discrepancies: Move from rates to student detail, then compare cohort entry, transfers, exits, completion evidence, and resolved anomalies with SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review cohort outcomes and identify students whose enrollment, exit, completion, or transfer history requires further reconciliation.

Find discrepancies: Move from rates to student detail, then compare cohort entry, transfers, exits, completion evidence, and resolved anomalies with SIS and counseling records. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review low-incidence disability results used for DSEA monitoring and identify students or disability codes requiring confirmation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review low-incidence disability results used for DSEA monitoring and identify students or disability codes requiring confirmation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Identify students whose annual plan review or reevaluation meeting appears overdue so special education staff can confirm the timeline and status.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Review meetings reported for students with disabilities and identify missing, late, duplicated, or incorrectly classified events.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Identify initial Part B evaluations that may have exceeded the 60-day timeline and determine whether dates or delay reasons require correction.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Identify children whose transition from Part C to Part B requires timeline review and confirmation of referral, meeting, and plan dates.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.