FRMT0002

What this error actually means

This is a format failure before CALPADS evaluates whether the date is chronologically sensible. A date can be real and still fail because it contains separators, ordering, text, or an invalid number of digits.

Valid versus invalid

Fields validated

• SDEM date fields, including 7.04 Effective Start Date

Recommended correction path

1. 1

   Open the rejected submission detail

   Locate the exact physical row, field number, submitted value, Reporting LEA, SEID, Academic Year, and effective dates.

2. 2

   Read the raw exported value

   Do not rely only on the formatted HR or SIS screen. Inspect spaces, delimiters, zero padding, dates, and local code translations.

3. 3

   Test this rule

   • Inspect the flat-file value rather than the formatted HR screen.
   • Require eight digits in CCYYMMDD order.
   • Confirm blank optional dates export as truly blank, not zeros or spaces.
   • After fixing format, test the date’s academic-year and sequence rules.
4. 4

   Confirm correction authority

   HR/personnel staff own authoritative employment and demographic facts; technical staff own mappings and export behavior; the CALPADS operator verifies the submitted representation. Protect confidential personnel data throughout the review.

5. 5

   Correct the responsible source

   Repair the source/export formatting and resubmit. Do not change the underlying event date merely to make the value syntactically valid.

6. 6

   Resubmit and reconcile downstream records

   Confirm the row posts under the intended SEID and Reporting LEA. Review Staff Profile Report 4.4 and relevant Reports 4.1–4.5; then check whether the same mapping affected other staff, SASS assignments, or CRSE sections.