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CALPADS error brief · IVR

IVR0034

Duplicate Record within File
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Two or more records exist with the same operational key fields.

Focus fields

Fields validated

17.04 Reporting LEA 17.07 Academic Year ID 17.08 SSID 17.11 Education Program Participation Type Code 17.12 Postsecondary Status Code

Recommended correction path

Suggested resolution

CALPADS PSTS correction guide - Fatal input validation

IVR0034: Duplicate Record within File

Two or more records exist with the same operational key fields.

Official Version 17.23 rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 17.04 Reporting LEA
  • 17.07 Academic Year ID
  • 17.08 SSID
  • 17.11 Education Program Participation Type Code
  • 17.12 Postsecondary Status Code

First identify the correct PSTS reporting lane

CPA or CTE lane

Program type
10 or 20
Follow-up
Approximately six months
Submission
Fall 2
Reporting SELPA
Blank
Conditional detail
May be required

Special Education lane

Program type
30
Follow-up
Approximately 12 months
Submission
EOY special education
Reporting SELPA
Required
Fields 17.13-17.15
Blank

SDLA Flowchart: build PSTS from prior-year evidence

1 - Prior-year exit and completion evidenceConfirm enrollment, exit, completion, and non-reenrollment.
2 - Program eligibility prerequisiteConfirm CPA, CTE completer, or SPED Plan Type 100 context.
3 - Correct population and timingUse the appropriate six-month or 12-month follow-up.
4 - PSTS recordTranslate documented responses into permitted codes and fields.
5 - LEA and SELPA reviewReconcile detail, certification, outreach, and Indicator 14 where applicable.

Recommended correction path

  1. 1

    Preserve every competing record

    Do not delete until program types, statuses, and survey evidence are compared.

  2. 2

    Compare the operational key

    Match Reporting LEA, Academic Year ID, SSID, Program Type, and Postsecondary Status Code.

  3. 3

    Confirm whether multiple outcomes are supported

    A former student may have different documented outcomes, but identical keys remain duplicates.

  4. 4

    Trace the duplication mechanism

    Inspect repeated surveys, API retries, merged rosters, and export joins.

  5. 5

    Correct or consolidate the source

    Retain only supported distinct outcomes.

  6. 6

    Reprocess and reconcile reports

    Confirm the intended student appears correctly in PSTS detail.

Working calendar: follow the correct lane

CPA/CTE preparationIdentify prior-year completers and complete the approximately six-month follow-up.
2026-27 Fall 2 opens on Census Day.
Special Education preparationIdentify prior-year SWD exiters and coordinate 12-month follow-up.
Published 2026-27 EOY 1 amendment close; SELPA approval required.

Before closing the correction

  • Confirm the student belongs in the selected population.
  • Confirm the program type, reporting year, and prior-year evidence.
  • Confirm conditional fields are permitted for that lane.
  • Review other records produced by the same workflow.

Official references and practical support