CALPADS error brief ยท IVR
IVR0034
Duplicate Record within File
Severity
Fatal
Error type
Input Validation
Record type
IVR
Official CALPADS rule
What CALPADS is rejecting
Two or more records exist with the same operational key fields.
Focus fields
Fields validated
17.04 Reporting LEA 17.07 Academic Year ID 17.08 SSID 17.11 Education Program Participation Type Code 17.12 Postsecondary Status CodeRecommended correction path
Suggested resolution
CALPADS PSTS correction guide - Fatal input validation
IVR0034: Duplicate Record within File
Two or more records exist with the same operational key fields.
Official Version 17.23 rule
Severity: Fatal Type: Input Validation
Fields validated:
- 17.04 Reporting LEA
- 17.07 Academic Year ID
- 17.08 SSID
- 17.11 Education Program Participation Type Code
- 17.12 Postsecondary Status Code
First identify the correct PSTS reporting lane
CPA or CTE lane
- Program type
- 10 or 20
- Follow-up
- Approximately six months
- Submission
- Fall 2
- Reporting SELPA
- Blank
- Conditional detail
- May be required
Special Education lane
- Program type
- 30
- Follow-up
- Approximately 12 months
- Submission
- EOY special education
- Reporting SELPA
- Required
- Fields 17.13-17.15
- Blank
SDLA Flowchart: build PSTS from prior-year evidence
1 - Prior-year exit and completion evidenceConfirm enrollment, exit, completion, and non-reenrollment.
2 - Program eligibility prerequisiteConfirm CPA, CTE completer, or SPED Plan Type 100 context.
3 - Correct population and timingUse the appropriate six-month or 12-month follow-up.
4 - PSTS recordTranslate documented responses into permitted codes and fields.
5 - LEA and SELPA reviewReconcile detail, certification, outreach, and Indicator 14 where applicable.
Recommended correction path
- 1
Preserve every competing record
Do not delete until program types, statuses, and survey evidence are compared.
- 2
Compare the operational key
Match Reporting LEA, Academic Year ID, SSID, Program Type, and Postsecondary Status Code.
- 3
Confirm whether multiple outcomes are supported
A former student may have different documented outcomes, but identical keys remain duplicates.
- 4
Trace the duplication mechanism
Inspect repeated surveys, API retries, merged rosters, and export joins.
- 5
Correct or consolidate the source
Retain only supported distinct outcomes.
- 6
Reprocess and reconcile reports
Confirm the intended student appears correctly in PSTS detail.
Working calendar: follow the correct lane
CPA/CTE preparationIdentify prior-year completers and complete the approximately six-month follow-up.
2026-27 Fall 2 opens on Census Day.
Special Education preparationIdentify prior-year SWD exiters and coordinate 12-month follow-up.
Published 2026-27 EOY 1 amendment close; SELPA approval required.
Before closing the correction
- Confirm the student belongs in the selected population.
- Confirm the program type, reporting year, and prior-year evidence.
- Confirm conditional fields are permitted for that lane.
- Review other records produced by the same workflow.