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CALPADS error brief · GERR

GERR0005

LEA does not have ownership of student enrollment to make update
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Student must be enrolled in the Reporting LEA during the prior Academic Year specified in the record.

Focus fields

Fields validated

17.04 Reporting LEA 17.07 Academic Year ID

Recommended correction path

Suggested resolution

CALPADS PSTS correction guide - Fatal input validation

GERR0005 - PSTS: LEA Does Not Have Ownership of Student Enrollment to Make Update

The student must have a supporting prior-year enrollment in the Reporting LEA.

Official Version 17.23 rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 17.04 Reporting LEA
  • 17.07 Academic Year ID
  • 17.08 SSID

First identify the correct PSTS reporting lane

CPA or CTE lane

Program type
10 or 20
Follow-up
Approximately six months after exit
Primary submission
Fall 2
Reporting SELPA
Must be blank
Outcome detail
Institution, industry, or credential fields may be required

Special Education lane

Program type
30
Follow-up
Approximately 12 months after exit
Primary submission
EOY special-education reporting
Reporting SELPA
Required
Outcome detail
Fields 17.13-17.15 must remain blank

SDLA Flowchart: build PSTS from the prior-year evidence

1 - Prior-year exit and completion evidenceConfirm enrollment, exit, completion status, and whether the student re-enrolled.
2 - Program eligibility prerequisiteConfirm CPA, CTE completer, or prior-year SPED Plan Type 100 context.
3 - Correct follow-up population and timingUse the appropriate six-month or 12-month outreach process.
4 - PSTS recordTranslate the documented response into the correct program type, status, and permitted conditional fields.
5 - LEA and SELPA reviewReconcile PSTS detail, certification reports, outreach results, and Indicator 14 where applicable.

Recommended correction path

  1. 1

    Preserve the rejected record

    Capture Reporting LEA, Academic Year ID, SSID, program type, status, and survey evidence.

  2. 2

    Verify the intended student securely

    Match the SSID, local identifiers, name, birth date, and prior-year records.

  3. 3

    Inspect prior-year Enrollment History

    Confirm an accepted SENR record in the Reporting LEA during the academic year preceding the PSTS reporting year.

  4. 4

    Confirm exit and non-reenrollment

    Verify the qualifying exit or completion and determine whether the student re-enrolled in the current year.

  5. 5

    Clear the program prerequisite

    For SPED, find the applicable prior-year SPED record with Plan Type 100. For CPA/CTE, verify the qualifying program participation and completion context.

  6. 6

    Check the reporting-year relationship

    PSTS Academic Year ID identifies the year the outcome is reported, while eligibility depends on prior-year evidence. Do not force both records into the same year.

  7. 7

    Correct the authoritative source

    Repair the SSID, SENR history, program record, academic-year logic, or Reporting LEA mapping.

  8. 8

    Reprocess and reconcile

    Confirm acceptance and review the complete expected follow-up population for similar omissions.

Working calendar: follow the correct lane

CPA/CTE preparationIdentify prior-year completers, conduct the approximately six-month follow-up, and reconcile survey responses before Fall 2.
2026-27 Fall 2 Census Day and opening.
Special Education preparationIdentify prior-year SWD exiters, conduct the approximately 12-month follow-up, and coordinate LEA-SELPA review.
Current published 2026-27 EOY 1 amendment-window close; SELPA approval required.

Verify the official calendar before acting because dates can change.

Before closing the correction

  • Confirm the student belongs in the selected follow-up population.
  • Confirm the program type, reporting year, and prior-year evidence.
  • Confirm the permitted conditional fields for that reporting lane.
  • Review other records produced by the same survey or system mapping.

Official references and practical support