SWDS0595

Version 18 combinations effective in 2026–27

These are permitted combinations, not interchangeable choices. Select the pair that describes the student’s documented status event and effective date.

Diagnose the relationship

• Eligibility: determine whether the student is currently eligible, not eligible, or has a documented change in eligibility.
• Participation: if eligible, establish whether the student is participating in services and, if not, why.
• Enrollment: distinguish eligible and not participating from eligible and not enrolled.
• Event evidence: review evaluation, eligibility, plan, consent, revocation, cessation, transfer, enrollment, and exit records as applicable.
• Effective date: ensure the SWDS Status Effective Start Date represents when the documented status became true.
• Source and extract: check code crosswalks, defaults, historical conversion, plan selection, and effective-dated logic.

Recommended resolution

1. 1

   Preserve the rejected transaction

   Capture the submission ID, SSID, Reporting LEA, SWDS Status Effective Start Date, raw row, and exact values in fields 22.12 and 22.13.

2. 2

   Confirm the intended status record

   Match the row to the correct student, responsible entity, effective date, plan, enrollment period, and existing CALPADS history.

3. 3

   Reconstruct the status event

   Use authoritative eligibility, plan, consent, participation, enrollment, revocation, cessation, and exit evidence to determine what became true on the effective date.

4. 4

   Select the matching Version 18 pair

   Choose the Special Education Status and Non-Participation Reason that jointly describe the documented event. Leave reason blank only when Status 1 applies.

5. 5

   Correct the authoritative source

   Update the effective-dated status record in the owning special education system rather than hand-editing only the upload file.

6. 6

   Repair shared mappings when necessary

   If the source is correct, fix retired-code crosswalks, defaults, plan selection, historical conversion, or extraction logic that created the invalid combination.

7. 7

   Regenerate and inspect

   Confirm the two codes, effective date, responsible entity, and related status fields describe one consistent student event.

8. 8

   Submit and verify

   Confirm SWDS0595 clears and CALPADS displays the intended effective-dated special education status.

9. 9

   Review the affected population

   Check other records sharing the same status, reason, retired crosswalk, transition workflow, conversion, or extraction rule.

Close only after verification

• The status and reason jointly describe the documented event.
• The combination is valid for the record’s academic year and effective date.
• No retired code was carried into a current record.
• The source system, regenerated SWDS row, and accepted CALPADS history agree.
• Other records sharing the mapping or transition have been reviewed.