CALPADS error brief · SWDS

SWDS0594

Invalid Non-Participating Reason Code

Severity Fatal

Error type Input Validation

Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Non-Participating Reason Code must be blank when Special Education Status Code = 1 (Eligible and Participating)

Focus fields

22.12 Special Education Status Code 22.13 Non-Participation Reason Code

Recommended correction path

Severity: Fatal Type: Input Validation

Two individually valid codes can still form an invalid pair. Use the matrix below rather than choosing a reason by name alone.

Documented eventEligibility, participation, enrollment, consent, exit, or other supported change.

Status Code1 Participating · 2 Not Participating · 3 Not Enrolled · 4 Not Eligible.

Reason requirementBlank for Status 1; valid effective reason required for Status 2, 3, or 4.

Next genuine changeAdd another row only when the documented state changes.

Status	Status meaning	Reason	Reason meaning
1	Eligible and Participating	Blank	No non-participation reason
2	Eligible and Not Participating	11	Parent declined FAPE or services; no education plan
2	Eligible and Not Participating	12	No education plan currently; future plan expected
2	Eligible and Not Participating	29	Cessation of service without revocation
3	Eligible and Not Enrolled	31	Left school and not expected to return
3	Eligible and Not Enrolled	29	Cessation of service without revocation
4	Not Eligible	21	Not eligible
4	Not Eligible	22	No parental consent received—Part C to B
4	Not Eligible	23	Maximum age
4	Not Eligible	25	Return to California; no longer eligible
4	Not Eligible	26	IFSP team determined no Part B evaluation needed
4	Not Eligible	27	No parental consent for initial provision
4	Not Eligible	28	Written revocation
4	Not Eligible	30	No longer eligible
4	Not Eligible	31	Left school and not expected to return

Match the event’s Academic Year and Status Effective Start Date to the combination’s effective period.
Verify the precise legal/program event behind similar-looking reasons.
Use blank only for Status 1.
Check vendor mappings for retired Reason 24 or the retired Status 4/Reason 12 combination.

1
Preserve the rejected row
Capture submission ID, SSID, Reporting LEA and SELPA, Academic Year, Status Start Date, Status, Reason, and the complete ODS SWDS history.
2
Confirm identity, ownership, and period
Verify the student, qualifying SENR context, reporting organizations, and effective academic year before interpreting the status event.
3
Reconstruct the event
Use eligibility, consent, plan, enrollment, exit, transfer, and service evidence to determine what actually changed and when.
4
Compare the whole SWDS history
Review the immediately previous and next status records as well as connected MEET, PLAN, and SERV dates. Do not treat the rejected row in isolation.
5

Correct the authoritative source
Select the valid status/reason pair supported by the underlying event and its effective year. Correct the source-system mapping when it generates a retired or incompatible combination. Repair any repeatable source-to-CALPADS mapping.
6
Resubmit and verify
Confirm acceptance, reread the full ODS history, and review Reports 16.22 and 16.23 plus affected Fall 1 or EOY 1 results.