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CALPADS error brief · SWDS

SWDS0593

Missing Non-Participating Reason Code
Severity Fatal
Error type Input Validation
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Non-Participating Reason Code must be populated when Special Education Status code is not equal to 1 (Eligible and Participating)

Focus fields

Fields validated

22.12 Special Education Status Code 22.13 Non-Participation Reason Code

Recommended correction path

Suggested resolution

CALPADS SWDS correction guide · Fatal input validation

SWDS0593: Missing Non-Participating Reason Code

Non-Participating Reason Code must be populated when Special Education Status code is not equal to 1 (Eligible and Participating)

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 22.12 Special Education Status Code
  • 22.13 Non-Participation Reason Code

Recommended correction path

  1. 1

    Freeze the evidence before editing

    Capture the CALPADS submission, rejected row, current ODS SWDS history, local special-education record, SENR history, and relevant meeting/plan documents.

  2. 2

    Confirm the student and ownership

    Match SSID, Reporting LEA, Reporting SELPA, local special-education ID, enrollment status, and enrollment dates. Resolve identity before interpreting status.

  3. 3

    Build a dated student timeline

    Place enrollment, referral/evaluation, determination, initial entry, status changes, meetings, plans, amendments, services, transfers, and exits in chronological order.

  4. 4

    Determine the exact status event

    Identify the documented eligibility determination, initial provision/consent outcome, participation change, transfer, exit, max-age event, or other event that changed the student’s status. Distinguish that event date from the historical Initial Entry Start Date.

  5. 5

    Inspect the four-file chain

    Compare SWDS with related MEET, PLAN, and SERV records and their effective dates. Identify missing precursors and conflicting successors.

  6. 6

    Coordinate the responsible team

    Include the case manager, school psychologist or assessment lead, special-education administrator, registrar, CALPADS/SELPA data staff, and system owner as applicable.

  7. 7

    Correct the system of record

    Change the authoritative special-education or enrollment record first, then regenerate the affected CALPADS files. Avoid a one-off upload edit that will be overwritten.

  8. 8

    Post in dependency-aware order

    Ensure qualifying SENR ownership exists; post the supported SWDS status history; then post or reconcile dependent MEET, PLAN, and SERV records for the scenario.

  9. 9

    Verify CALPADS history and reports

    Inspect the student’s ODS containers and Reports 16.12, 16.14, 16.22, and 16.23. Confirm the immediate previous and next effective records.

  10. 10

    Check the affected population

    Find other students produced by the same local code, date rule, workflow, vendor mapping, or transfer process; document the correction and prevention owner.

Where this correction sits in the reporting cycle

Year-roundPost status changes when they become effective; keep SENR, SWDS, MEET, PLAN, and SERV histories synchronized after meetings, transfers, exits, and amendments.
Fall 1 Census Day. Reconcile eligible-and-participating students, qualifying enrollment, effective plans, SELPA, disability, and setting.
Fall 1 certification deadline; the amendment window closes January 22, 2027 with required SELPA approval.
EOY 1 amendment window closes after the July 16 certification deadline; required SELPA approval must be complete.

Dates are from the current 2026–27 CDE CALPADS calendar. Verify the official calendar before acting because dates can change.

Before closing the ticket

  • Confirm the student’s SWDS history, immediate prior/next status, and qualifying enrollment directly in CALPADS.
  • Reconcile related MEET, PLAN, and SERV records with the authoritative IEP/assessment system.
  • Review Reports 16.12, 16.14, 16.22, and 16.23 with district special-education and SELPA staff.
  • Document the underlying event, source evidence, correction owner, affected population, and prevention step.

Official references and practical support

IEP, assessment, SIS, and CALPADS support

Begin with the current California/CALPADS documentation supplied by your special-education system and SIS vendors. Ask who owns each SWDS, MEET, PLAN, and SERV field; how SSIDs and enrollment are synchronized; how effective-dated changes are generated; and how rejected or duplicate transactions are corrected. Access may require a customer account.

These directory and third-party support links are informational only and do not indicate ownership, partnership, certification, recommendation, or endorsement by the School Data Leadership Association.