FRMT0001

<style> .sdla-crse-guide { --guide-blue: #164f7a; --guide-sky: #eef7fc; --guide-gold: #a96500; --guide-gold-bg: #fff7df; --guide-green: #426b36; --guide-green-bg: #f1f8ed; --guide-purple: #76528f; --guide-purple-bg: #f6eff9; --guide-red: #9f3a38; --guide-red-bg: #fff3f2; --guide-ink: #243746; box-sizing: border-box; width: min(1080px, calc(100% - 1rem)); margin: 2rem auto; color: var(--guide-ink); line-height: 1.65; } .sdla-crse-guide *, .sdla-crse-guide *::before, .sdla-crse-guide *::after { box-sizing: border-box; } .sdla-crse-guide h2, .sdla-crse-guide h3 { color: var(--guide-blue); } .sdla-crse-guide a { color: #075c91; } .sdla-crse-guide__hero { padding: 1.35rem 1.5rem; border-left: 6px solid var(--guide-blue); background: var(--guide-sky); } .sdla-crse-guide__hero h1 { margin: .2rem 0; color: var(--guide-blue); font-size: clamp(1.75rem, 4vw, 2.5rem); line-height: 1.15; } .sdla-crse-guide__kicker { margin: 0; color: #49677c; font-size: .82rem; font-weight: 700; letter-spacing: .06em; 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} .sdla-crse-guide__steps li:nth-child(3) .sdla-crse-guide__step { background: var(--guide-green); } .sdla-crse-guide__steps li:nth-child(4) .sdla-crse-guide__step { background: var(--guide-purple); } .sdla-crse-guide__steps li:nth-child(5) .sdla-crse-guide__step { background: #70b2d9; color: #17384d; } .sdla-crse-guide__steps li:nth-child(6) .sdla-crse-guide__step { background: #4f6f52; } .sdla-crse-guide__steps li:nth-child(7) .sdla-crse-guide__step { background: #a45725; } .sdla-crse-guide__steps li:nth-child(8) .sdla-crse-guide__step { background: #596d7b; } .sdla-crse-guide__steps h3 { margin: 0 0 .25rem; font-size: 1.08rem; } .sdla-crse-guide__steps p { margin: 0; } .sdla-crse-guide__calendar { display: grid; grid-template-columns: repeat(4, 1fr); gap: .55rem; } .sdla-crse-guide__date { padding: .85rem; border-top: 6px solid var(--guide-blue); background: var(--guide-sky); } .sdla-crse-guide__date:nth-child(2) { border-color: var(--guide-green); background: var(--guide-green-bg); } .sdla-crse-guide__date:nth-child(3) { border-color: var(--guide-purple); background: var(--guide-purple-bg); } .sdla-crse-guide__date:nth-child(4) { border-color: var(--guide-gold); background: var(--guide-gold-bg); } .sdla-crse-guide__date strong { display: block; color: var(--guide-blue); } .sdla-crse-guide__close { padding: 1rem 1.2rem; margin: 1.25rem 0; background: #f7f9fa; } @media (max-width: 760px) { .sdla-crse-guide__fields { columns: 1; } .sdla-crse-guide__comparison { grid-template-columns: 1fr; } .sdla-crse-guide__plus { transform: rotate(90deg); text-align: center; } .sdla-crse-guide__calendar { grid-template-columns: 1fr 1fr; } } @media (max-width: 520px) { .sdla-crse-guide__calendar { grid-template-columns: 1fr; } } </style> <article class="sdla-crse-guide" aria-labelledby="frmt0001-title"><header class="sdla-crse-guide__hero"><p class="sdla-crse-guide__kicker">CALPADS SCSE correction guide - Fatal input validation</p><h1 id="frmt0001-title">FRMT0001: Wrong field length</h1><p>Field length does not match CALPADS File Specifications (CFS)</p></header><aside class="sdla-crse-guide__callout sdla-crse-guide__callout--impact"><h2>Why this matters</h2><p>CALPADS must parse the complete SCSE row before it can validate a student's schedule. A bad length or column count often points to a shared extract definition affecting thousands of records.</p></aside><section class="sdla-crse-guide__callout sdla-crse-guide__callout--rule"><h2>Official Version 17.23 rule</h2><p><strong>Severity:</strong> Fatal &nbsp; <strong>Type:</strong> Input Validation</p><p><strong>Fields validated:</strong></p><ul class="sdla-crse-guide__fields"><li>10.01 Record Type Code</li><li>10.02 Transaction Type Code</li><li>10.03 Local Record ID</li><li>10.04 Reporting LEA</li><li>10.05 School of Course Delivery</li><li>10.06 Academic Year ID</li><li>10.07 SSID</li><li>10.08 Local Student ID</li><li>10.09 Student Legal First Name</li><li>10.10 Student Legal Last Name</li><li>10.11 Student Birth Date</li><li>10.12 Student Gender Code</li><li>10.13 CRS-Local Course ID</li><li>10.14 Course Section ID</li><li>10.15 Academic Term Code</li></ul></section><aside class="sdla-crse-guide__callout sdla-crse-guide__callout--current"><h2>2026-27 operating note</h2><p>CDE strongly encourages SCSE records for itinerant and pull-out/push-in course assignments. Missing corresponding SCSE records will create non-certification data discrepancies in 2026-27. Confirm Version 18.0 specifications and the SIS vendor's implementation.</p></aside><section><h2>SDLA Flowchart: validate the reporting chain from the top</h2><div class="sdla-crse-guide__flow"><div class="sdla-crse-guide__node is-source"><strong>1 - Local enrollment and instructional reality</strong>Confirm the student, school, dates, schedule, course, and section.</div><div class="sdla-crse-guide__arrow" aria-hidden="true">&#8595;</div><div class="sdla-crse-guide__node is-gate"><strong>2 - SENR enrollment ownership</strong>The accepted enrollment must support the SSID, school, and applicable dates.</div><div class="sdla-crse-guide__arrow" aria-hidden="true">&#8595;</div><div class="sdla-crse-guide__node is-gate"><strong>3 - SDEM, SASS, and CRSE prerequisites</strong>Confirm the educator assignment and course section in the same context.</div><div class="sdla-crse-guide__arrow" aria-hidden="true">&#8595;</div><div class="sdla-crse-guide__node is-current"><strong>4 - SCSE student-to-section relationship</strong>Connect the SSID to the intended section with matching identifiers.</div><div class="sdla-crse-guide__arrow" aria-hidden="true">&#8595;</div><div class="sdla-crse-guide__node is-downstream"><strong>5 - Fall 2 reports and certification</strong>Reconcile schedules, course counts, assignments, and services.</div></div></section><section><h2>Recommended correction path</h2><ol class="sdla-crse-guide__steps"><li><span class="sdla-crse-guide__step">1</span><div><h3>Preserve the rejected row</h3><p>Capture the submission ID, row number, export time, and exact delimited row.</p></div></li><li><span class="sdla-crse-guide__step">2</span><div><h3>Compare the complete SCSE layout</h3><p>Check the 15 SCSE fields, order, lengths, delimiters, encoding, and column count against Version 18.0 specifications.</p></div></li><li><span class="sdla-crse-guide__step">3</span><div><h3>Locate the first structural break</h3><p>Compare with an accepted row; an earlier delimiter can shift every later value.</p></div></li><li><span class="sdla-crse-guide__step">4</span><div><h3>Trace the export definition</h3><p>Identify the SIS report, integration, or transformation that created the structure.</p></div></li><li><span class="sdla-crse-guide__step">5</span><div><h3>Correct the authoritative source</h3><p>Repair the SIS value, school-year configuration, schedule, crosswalk, or extract rule rather than hand-editing only one upload row.</p></div></li><li><span class="sdla-crse-guide__step">6</span><div><h3>Reprocess and reconcile</h3><p>Confirm SCSE acceptance and inspect other students produced by the same configuration.</p></div></li></ol></section><aside class="sdla-crse-guide__callout sdla-crse-guide__callout--team"><h2>School leadership is a team effort</h2><p><strong>Registration and site staff</strong> confirm enrollment. <strong>Counselors and schedulers</strong> verify the actual schedule. <strong>Teachers and program teams</strong> clarify instruction and services. <strong>CALPADS and SIS staff</strong> preserve identifiers across SENR, CRSE, and SCSE.</p></aside><aside class="sdla-crse-guide__callout sdla-crse-guide__callout--support"><h2>When the source is an SIS or vendor extract</h2><p>Preserve the rejected row and an accepted comparison. Ask the appropriate support team to trace the source field, mapping, filter, and extract sequence. Correct the repeatable configuration instead of hand-editing one file.</p><p><a href="https://schooldataleadership.org/systems/student-information-systems" target="_blank" rel="noopener noreferrer">Browse the independent Student Information Systems directory</a>. Listings do not imply SDLA ownership, partnership, certification, recommendation, or endorsement.</p></aside><section><h2>2026-27 Fall 2 calendar</h2><div class="sdla-crse-guide__calendar"><div class="sdla-crse-guide__date"><strong>Before Census Day</strong>Reconcile enrollment, schedules, CRSE sections, and SCSE connections.</div><div class="sdla-crse-guide__date"><strong><time datetime="2026-10-07">October 7, 2026</time></strong>Census Day and opening.</div><div class="sdla-crse-guide__date"><strong><time datetime="2027-02-05">February 5, 2027</time></strong>Recommended zero-error date.</div><div class="sdla-crse-guide__date"><strong><time datetime="2027-02-26">February 26, 2027</time></strong>Certification; no amendment window.</div></div></section><section class="sdla-crse-guide__close"><h2>Before closing the correction</h2><ul><li>Confirm enrollment ownership and the accepted CRSE section.</li><li>Confirm the SCSE row represents the student's actual schedule.</li><li>Review other records produced by the same configuration.</li></ul></section><section><h2>Official references and practical support</h2><ul><li><a href="https://documentation.calpads.org/Troubleshooting/SCSE/FRMT0001/" target="_blank" rel="noopener noreferrer">Official CALPADS FRMT0001 troubleshooting page</a></li><li><a href="https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash326.asp" target="_blank" rel="noopener noreferrer">CALPADS Update Flash 326</a></li><li><a href="https://www.cde.ca.gov/schooldirectory/" target="_blank" rel="noopener noreferrer">California School Directory</a></li><li><a href="https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp" target="_blank" rel="noopener noreferrer">Current CALPADS system documentation</a></li><li><a href="https://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp" target="_blank" rel="noopener noreferrer">Official reporting calendar</a></li></ul></section><aside class="sdla-crse-guide__callout sdla-crse-guide__callout--disclaimer"><strong>Important:</strong> This guide does not replace current CDE/CALPADS specifications, privacy obligations, local policy, or review by authorized education professionals.</aside></article>