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CALPADS error brief · IVR

IVR0034

Duplicate Record within File
Severity
FATAL error - Must be corrected in order to post the record and/or certify the data.
Error type MEET - Special Education Meetings
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Duplicate Record within File based on Operational Key

Focus fields

Fields validated

24.04 - Reporting LEA 24.06 - SSID 24.09 - Reporting SELPA 24.13 - Special Education Meeting Date 24.14 - Pending As Of Date

Recommended correction path

Suggested resolution

Official rule in plain language

Severity: Fatal   Type: Input Validation

The five operational-key fields

  • 24.04 Reporting LEA
  • 24.06 SSID
  • 24.09 Reporting SELPA
  • 24.13 Special Education Meeting Date
  • 24.14 Pending As Of Date

How CALPADS identifies the event

OrganizationReporting LEA + Reporting SELPA
StudentSSID
Event stateMeeting Date or Pending As Of Date

Three duplicate scenarios

ScenarioEvidenceCorrection
Exact duplicateEvery submitted field is identical.Submit one row and correct duplicate-generation logic.
Attempted replacementThe key matches but non-key fields differ.Use the supported update/replace process for the existing event.
Two actual eventsDocumentation supports two distinct activities.Correct the inaccurate Meeting or Pending As Of Date or other key-defining source value.

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Capture submission ID, row number, raw MEET row, file name, extract version, and the student’s current MEET history.

  2. 2

    Identify the exact event

    Match SSID, Reporting LEA and SELPA, Academic Year, Meeting Date or Pending As Of Date, evaluation activity, plan review, and outcome.

  3. 3

    Compare source, file, and ODS

    Reconcile the authoritative special education record with the literal delimited row and any accepted CALPADS record.

  4. 4

    Resolve this validation

    Compare both same-key rows field by field. Remove an exact duplicate; correct a mistaken key field; or fix the export when it emitted the same event twice. Do not delete a row until you know whether two genuinely different events were collapsed onto one key.

  5. 5

    Correct the owning system

    Repair the SEDS, export mapping, transaction logic, or organizational relationship that generated the error. Avoid a one-off file edit that will recur.

  6. 6

    Regenerate and verify broadly

    Confirm acceptance, inspect the complete MEET history, and test other records produced by the same extract or relationship rule.

Official references