CALPADS error brief · FRMT
FRMT0009
Official CALPADS rule
What CALPADS is rejecting
Format for invalid column (fields) count based on file type
Focus fields
Fields validated
All MEET fieldsRecommended correction path
Suggested resolution
Official rule in plain language
Severity: Fatal Type: Format Validation
Fields validated: All MEET fields, 24.01–24.19.
The required 19-field MEET map
| 24.01 Record Type Code | 24.02 Transaction Type Code |
| 24.03 Local Record ID | 24.04 Reporting LEA |
| 24.05 Academic Year ID | 24.06 SSID |
| 24.07 Local Student ID | 24.08 Local Special Education Student ID |
| 24.09 Reporting SELPA | 24.10 Special Education Referral Date |
| 24.11 Referring Party Code | 24.12 Initial Evaluation Parental Consent Date |
| 24.13 Special Education Meeting Date | 24.14 Pending As Of Date |
| 24.15 Meeting Delay Code | 24.16 Meeting Activity – Evaluation Type Code |
| 24.17 Meeting Activity – Plan Review Indicator | 24.18 Evaluation Outcome Code |
| 24.19 Parental Involvement Facilitation Code |
How the error is usually created
| Cause | What happens | Diagnostic check |
|---|---|---|
| Missing empty position | An optional blank field and its delimiter are removed. | Count delimiters and compare neighboring values with the field map. |
| Extra delimiter in data | A note or unmapped value creates an unintended twentieth position. | Inspect the literal raw row, not a spreadsheet display. |
| Old extract layout | The vendor export still uses a prior MEET specification. | Compare field order with CFS Version 18. |
| Spreadsheet conversion | Opening/saving the file changes blank trailing fields, delimiters, or text values. | Regenerate directly from the source system. |
Recommended correction path
- 1
Preserve the rejected evidence
Capture submission ID, row number, raw MEET row, file name, extract version, and the student’s current MEET history.
- 2
Identify the exact event
Match SSID, Reporting LEA and SELPA, Academic Year, Meeting Date or Pending As Of Date, evaluation activity, plan review, and outcome.
- 3
Compare source, file, and ODS
Reconcile the authoritative special education record with the literal delimited row and any accepted CALPADS record.
- 4
Resolve this validation
Restore the exact 19-field MEET structure in Version 18 order. Preserve every empty field position, regenerate the complete file, and inspect all rows from the same export.
- 5
Correct the owning system
Repair the SEDS, export mapping, transaction logic, or organizational relationship that generated the error. Avoid a one-off file edit that will recur.
- 6
Regenerate and verify broadly
Confirm acceptance, inspect the complete MEET history, and test other records produced by the same extract or relationship rule.