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CALPADS error brief · FRMT

FRMT0001

Wrong field length
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Field length must match CALPADS File Specifications (CFS)

Focus fields

Fields validated

26.01 Record Type Code 26.02 Transaction Type Code 26.03 Local Record ID 26.04 Reporting LEA 26.05 Academic Year ID 26.06 SSID 26.07 Local Student ID 26.08 LEA Education Program Code 26.09 Expanded Learning Program Days

Recommended correction path

Suggested resolution

CALPADS LEAP correction guide · Fatal input validation

FRMT0001: Wrong field length

Field length must match CALPADS File Specifications (CFS)

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 26.01 Record Type Code
  • 26.02 Transaction Type Code
  • 26.03 Local Record ID
  • 26.04 Reporting LEA
  • 26.05 Academic Year ID
  • 26.06 SSID
  • 26.07 Local Student ID
  • 26.08 LEA Education Program Code
  • 26.09 Expanded Learning Program Days

Recommended correction path

  1. 1

    Preserve the rejected row

    Record the submission ID, row number, export time, delimiter, and exact LEAP row. Keep an untouched copy for audit and comparison.

  2. 2

    Compare all nine fields

    Use the complete field list below to check order, length, blank placeholders, whole-number formatting, and encoding.

  3. 3

    Trace the system handoff

    Identify where signed-registration status and distinct participation dates originate, how they are matched to SSID, and which SIS, vendor, spreadsheet, or integration produces LEAP.

  4. 4

    Correct the generator

    Repair the source value, translation, query, or extract definition rather than hand-editing only the upload file.

  5. 5

    Regenerate and regression-check

    Create a scoped LEAP file, compare multiple students field by field, upload it, and test other records produced by the same rule.

Where this correction sits in the 2026–27 calendar

Build the annual evidenceMaintain signed registrations and distinct participation dates across ELO-P, ASES, 21st CCLC, and ASSETS throughout the academic year.
EOY 1 opens; LEAP is part of this consolidated submission.
CDE’s recommended date for reaching zero EOY 1 errors.
EOY 1 amendment window closes; required SELPA approval must be complete.

Dates are from the current CDE CALPADS 2026–27 calendar. Verify the official calendar before acting because dates can change.

Before closing the ticket

  • Confirm the corrected LEAP record under the intended student, Reporting LEA, and academic year.
  • Reconcile CALPADS Reports 19.1 and 19.2 with signed registrations and distinct participation dates.
  • Document whether the defect arose in enrollment, identity matching, program coding, attendance capture, deduplication, or extract logic.
  • Check every student affected by the same system rule before EOY 1 certification.

Official references and practical support

Expanded-learning, SIS, and extract support

LEAP may combine data from registration forms, program-attendance platforms, SIS enrollment and identity records, spreadsheets, and CALPADS extracts. Ask the responsible vendors how they identify a registered student, deduplicate attendance by calendar date, match SSIDs, retain audit evidence, and generate Fields 26.01–26.09. Access may require a customer account.